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ITEM 24

City Council Memorandum Information Technology Memo No. N/A

Date:

November 9, 2023

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
Sandip Dholakia, Chief Information Officer

From:

Lisa Lapp, Chief Applications Officer

Subject:

Enterprise License Agreement with Environmental Systems Research, Inc. (ESRI)

Proposed Motion:

Move City Council approve Agreement No. 4695, with Environmental Systems Research, Inc. (ESRI), for an enterprise license for Geographic Information System (GIS) software, in the amount of $591,159.36 for a three-year period, beginning March 12, 2024, through March 11, 2027.

Background/Discussion:

The city's Geographic Information System (GIS) software allows staff, citizens, and business partners the ability to view city data in a spatial manner related to their physical locations. The GIS is based on ESRI GIS products. Since 2009, the city has had an enterprise license agreement with ESRI which allows city departments to deploy GIS software products as needed to support city services.

Evaluation:

ESRI is the sole provider of its GIS products and the city's GIS system is based on the ESRI GIS products. The enterprise license agreement includes products, annual maintenance, and user conference registrations, and is only available from ESRI. The enterprise license agreement provides for a lower cost per unity for the software, reduces administrative expenses, and allows flexibility to deploy software products throughout the city when and where they are needed.

Financial Implications:

The annual cost for each of the three years is as follows, with a total commitment of $591,159.36:

Year One $197,053.12 March 12, 2024 - March 11, 2025
Year Two $197,053.12 March 12, 2025 - March 11, 2026
Year Three $197,053.12 March 12, 2026 - March 11, 2027

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

101.1200.5419.0.0.0

General Fund

N/A

$197,054

Attachments

Agreement