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ITEM 25

City Council Memorandum Information Technology Memo No. N/A

Date:

November 9, 2023

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
Sandip Dholakia, Chief Information Officer

From:

Lisa Lapp, Chief Applications Officer

Subject:

Purchase of Oracle Annual Support and Maintenance Services

Proposed Motion:

Move City Council approve the purchase of Oracle annual support and maintenance services, from Mythics, Inc., utilizing the Omnia Partners Contract No. R190801, in the amount of $123,038, for the period of one year, January 31, 2024, through January 30, 2025.

Background/Discussion:

Oracle is the city's Enterprise Resource Planning (ERP) Financial and Human Resource software system. The city utilizes Oracle's E-Business Suite Applications, which include the Self-Service Human Resources, Financials, Project Billing, iExpense and iProcurement application modules.

Oracle support provides access to technical assistance resources to resolve system issues, as well as offers software fixes. The maintenance provides the system and application upgrades necessary to operate and keep the systems current and compliant. The city annually purchases maintenance and support based on the number of servers and processors on which the software is running.

Evaluation:

Region 4 ESC, on behalf of Omnia Partners, competitively solicited and awarded a contract for Oracle products and services. The city has a current agreement with Omnia Partners allowing for the cooperative use of its contracts. Oracle products and services are only available through resellers, and staff recommends the use of this contract because the city receives competitive pricing and a high level of service from Mythics, Inc. The term of the Omnia Partners agreement is valid until November 30, 2028; this request is for the period of one year, January 31, 2024, through January 30, 2025.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

101.1200.5419.0.0.0

General Fund

N/A

$123,038