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ITEM  33 City Council Memorandum      Public Works & Utilities  Memo No. ST24-012         Date: November 9, 2023 To: Mayor and Council Thru: Joshua H. Wright, City Manager Andy Bass, Deputy City Manager John Knudson, Public Works and Utilities Director From: John McFarland, Transportation Manager Subject: Agreement No. PW0-745-4121, Amendment No. 4, with Choice Maintenance & Asphalt Services, LLC, for Asphalt Rubber Crack Seal Services

Proposed Motion:

Move City Council approve Agreement No. PW0-745-4121, Amendment No. 4, with Choice Maintenance & Asphalt Services, LLC, for asphalt rubber crack seal services, in an amount not to exceed $515,860, for a one-year term, January 1, 2024, through December 31, 2024.

Background/Discussion:

The Transportation Division has an established pavement management restoration and repaving program that addresses the preventative maintenance and rehabilitation needs for city-maintained roadway sections. This program includes various seals that focus on roadway sections that are in satisfactory condition. Crack sealing protects the pavement structure by sealing cracks and preventing water penetration from deteriorating the roadway base. The crack seal process is accomplished by routing the cracks with compressed air and then filling them with crack sealant. The city provides the crack sealant to save on crack fill material costs and the recommended contractor will provide application. This agreement will provide labor and equipment to supplement Transportation Division staff efforts. The agreement will address approximately 2,500,000 linear feet of crack sealant on roadway sections and includes traffic control.

Evaluation:

On December 12, 2019, City Council approved an agreement with Choice Maintenance & Asphalt Services, LLC, for asphalt rubber crack seal services, for a one-year period, with the option of up to four (4) additional one-year extensions. The contractor has agreed to extend for one year at the same terms, conditions, and pricing. This is the fourth extension of the original agreement.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 101.3300.6513.0000 General Fund Asphaltic Pavement $515,860 N

Attachments Amendment - Choice Maintenance & Asphalt

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