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ITEM 34

City Council Memorandum Public Works & Utilities Memo No. ST24-013

Date:

November 9, 2023

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Andy Bass, Deputy City Manager
John Knudson, Public Works and Utilities Director

From:

John McFarland, Transportation Manager

Subject:

Purchase of Asphalt Crack Sealant

Proposed Motion:

Move City Council approve the purchase of asphalt crack sealant, from Superior Supply, Inc., utilizing the Arizona Department of Transportation (ADOT) Contract No. CTR066733, in an amount not to exceed $275,000.

Background/Discussion:

The Transportation Division has an established pavement management restoration and repaving program that addresses the preventative maintenance and rehabilitation needs for city-maintained roadway sections. This program includes various seals that focus on roadway sections that are in satisfactory condition. Crack sealing protects the pavement structure by sealing cracks and preventing water penetration from deteriorating the roadway base. The crack seal process is accomplished by routing the cracks with compressed air and then filling with crack sealant. This contract will be used to purchase approximately 4,750,000 linear feet of Poly Flex Ill crack sealant for Transportation Division staff and contractors to apply on roadway sections. Contracted services for applying the crack sealant are procured separately.

Evaluation:

ADOT competitively solicited and awarded a contract for asphalt crack sealant. The city has a current agreement with ADOT allowing for the cooperative use of its contracts. Staff recommends cooperative use of this contract because it provides uniform competitive pricing for this cost-effective pavement preservation product. The term of the ADOT contract is valid through July 22, 2024.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

101.3300.6513.0000

General Fund

Asphaltic Pavement

$275,000