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ITEM 4

City Council Memorandum Community Services Memo No. N/A

Date:

November 4, 2024

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
John Sefton, Community Services Director

From:

Corey Povar, Assistant Director

Subject:

Purchase of Chippers

Proposed Motion:

Move City Council approve the purchase of three chippers, from Global Machinery, LTD, utilizing the Sourcewell Contract No.050119-BAN, in the amount of $177,089.40.

Background/Discussion:

The Parks division is seeking approval to purchase three (3) new chippers to replace three units that are between 17 and 23 years old and have reached the end of their useful lives. Over $30,000 has been spent on repairs for persistent mechanical problems in recent years. The new chippers will enhance efficiency in trimming, responding to storm damage, and tree removal.

During the FY 24/25 budget process, City Council approved funding for the purchase of three (3) chippers to support the Parks division's ongoing landscape maintenance efforts. Fleet Services has reviewed and supports this purchase.

The Community Services Department is currently finalizing the Urban Forest Management Plan (UFMP), which details the number of trees and the recommended maintenance needs within the city's maintenance responsibility. A prioritized maintenance schedule was created to systematically reduce risk while improving the overall health of the 15,612 trees that are inventoried. Based on the UFMP’s 5-year recommended maintenance cycle, these chippers will be utilized to remove 586 and prune 874 “Priority 1 & 2” trees within two years and prune over 3,890 trees in the following three years.

Evaluation:

Sourcewell competitively solicited and awarded a contract for recycling and repurposing equipment, including chippers and grinders, to Global Machinery, LTD. The city has a current agreement with Sourcewell allowing for the cooperative use of its contracts. Staff recommends cooperative use of this contract for replacement due to age, maintenance history, and costs to operate the current chippers. The Sourcewell contract is valid through July 15, 2025.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

401.4580.6311.6PR660

General Government Capital Fund

Parks Maintenance Equipment Replc.

$177,089.40