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City Council Regular Meeting

Thursday, December 12, 2024
6:00 p.m.

Chandler City Council Chambers

88 E. Chicago St., Chandler, AZ

Our Vision

We are a world class City that provides an exceptional quality of life.

Our Brand

A safe, diverse, equitable and inclusive community that connects people, chooses innovation and inspires excellence.

Innovative Focus

Innovation is the lifeblood of our community. The introduction of new ideas and methods is rooted in Chandler's culture and heritage. This thread of innovation embodies how we connect, plan and serve our city to be a contemporary, financially responsible and safe place to live and work.

Pursuant to Resolution No. 4464 of the City of Chandler and to A.R.S. 38-431.02, notice is hereby given to the members of the Chandler City Council and to the general public that the Chandler City Council will hold a REGULAR MEETING open to the public on Thursday, December 12, 2024, at 6:00 p.m., in the Chandler City Council Chambers, 88 E. Chicago Street, Chandler, Arizona. One or more members of the Chandler City Council may attend this meeting by telephone.

Persons with disabilities may request a reasonable modification or communication aids and services by contacting the City Clerk's office at 480-782-2181 (711 via AZRS). Please make requests in advance as it affords the City time to accommodate the request.

Agendas are available in the Office of the City Clerk, 175 S. Arizona Avenue.

Regular Meeting Agenda

Call to Order

Roll Call

Invocation - Pastor Victor Hardy, Congregational Church of the Valley

Pledge of Allegiance

Consent Agenda
Items listed on the Consent Agenda may be enacted by one motion and one vote. If a discussion is required by members of the governing body, the item will be removed from the Consent Agenda for discussion and determination will be made if the item will be considered separately.

Proposed Motion: Move to approve the Consent Agenda of the December 12, 2024, Regular Meeting, Items 1 - 38.

City Clerk

Boards and Commissions Member Appointments

Move City Council approve the Board and Commission appointments as recommended.

City Manager

Agreement No. TD6-155-3626, Amendment No. 5, for Transit Shelters and Related Services

Move City Council approve Agreement No. TD6-155-3626, Amendment No. 5, with Southwest Fabrication, LLC, for transit shelters and related services, in an amount not to exceed $694,442, for the period of January 1, 2025, through December 31, 2026.

Council Focus Area(s):

Community Services

Agreement No. CS5-525-4843, Library Materials and Related Services

Move City Council approve Agreement No. CS5-525-4843, with Ingram Library Services, LLC; Baker & Taylor, LLC; and Midwest Tape, LLC, for library materials and related services, in an amount not to exceed $1,500,000, for a period of two years, beginning November 4, 2024, through November 3, 2026, with the option of up to two (2) two-year extensions.

Council Focus Area(s):

Agreement No. CS5-988-4853, with Grounds Control, LLC, for City Park Landscape Services

Move City Council approve Agreement No. CS5-988-4853, with Grounds Control, LLC, for city park landscape services, in amount not to exceed $2,149,128, for a one-year period, December 13, 2024, through December 12, 2025.

Council Focus Area(s):

Development Services

Introduction and Tentative Adoption of Ordinance No. 5114, Rezoning, Preliminary Development Plan, and Preliminary Plat, PLH24-0021/PLT24-0007 Chandler 56, Generally Located 1/4 Mile North of the Northeast Corner of 56th Street and Chandler Boulevard

Rezoning
Move City Council introduce and tentatively adopt Ordinance No. 5114 approving PLH24-0021 Chandler 56, Rezoning from Planned Area Development (PAD) for automobile storage and salvage yard uses to Planned Area Development (PAD) for Planned Industrial (I-1) type uses and automotive accessory sales and installation uses, subject to the conditions as recommended by Planning staff.

Preliminary Development Plan
Move City Council approve Preliminary Development Plan, PLH24-0021 Chandler 56, for site layout and building architecture, subject to the conditions as recommended by Planning staff.

Preliminary Plat
Move City Council approve Preliminary Plat, PLT24-0007 Chandler 56, subject to the condition as recommended by Planning staff.

Council Focus Area(s):

Introduction and Tentative Adoption of Ordinance No. 5115, Right of Way Temporary Use Management Program

Move City Council introduce and tentatively adopt Ordinance No. 5115, approving the Right of Way Temporary Use Management Program.

Council Focus Area(s):

Resolution No. 5856, Authorizing a License Agreement between Bicentel, LLC, and the City of Chandler for the Use of Public Property for the establishment of Class 4 and Class 5 Telecommunications Systems

Move City Council pass and adopt Resolution No. 5856, authorizing the Mayor to execute the license agreement between Bicentel, LLC, and the City of Chandler for the use of facilities in the city's rights-of-way and public places to establish Class 4 and Class 5 Telecommunications Systems and authorizing the City Manager or designee to execute other documents as needed to give effect to the agreement.

Council Focus Area(s):

Purchase of Fiber Network Repair and Upgrade Services

Move City Council approve the purchase of repair and upgrade services to the municipal fiber network, utilizing multiple vendors available under the State of Arizona Contract No. CTR062466, Communications Cabling Systems, and the City of Tucson Contract No. 212710, Installation, Maintenance, and Repair of Fiber/Copper Networks, for the period of one year, beginning January 1, 2025, through December 31, 2025, in a combined amount not to exceed $4,636,063.

Council Focus Area(s):

Use Permit, PLH24-0033 Round 1 Bowling & Arcade, 3177 W Chandler Boulevard in the Chandler Fashion Center, Generally Located at the Southwest Corner of Price Road and Chandler Boulevard

Move City Council approve PLH24-0033 Round 1 Bowling & Arcade, Use Permit for a Series 6 Bar Liquor License within a new bowling alley and arcade, subject to the conditions recommended by the Planning and Zoning Commission.

Council Focus Area(s):

Facilities and Fleet

10.

Agreement No. FF2-926-4522, with EHS Restoration, LLC, East Valley Disaster Services, Inc., Phoenix Environment Group, LLC and Titan Restoration of AZ, LLC. For Facility Disaster Recovery and Remediation Services

Move City Council approve Agreement No. FF2-926-4522, Amendment No. 2, with EHS Restoration, LLC; East Valley Disaster Services, Inc.; Phoenix Environmental Group, LLC; and Titan Restoration of AZ, LLC, for city facility disaster recovery and remediation services, in an amount not to exceed $250,000, for the period of one year, beginning December 15, 2024, through December 14, 2025.

Council Focus Area(s):

11.

Agreement No. BF4-910-4768 for Electrical Maintenance, Repair, and Installation Services

Move City Council approve Agreement No. BF4-910-4768 with ABM Electrical Power Services, LLC; Arizona Facility Services; B&D Industries, Inc.; Commercial Comm and Electric, Inc.; Henry Bros., Inc., dba DECA Southwest; D.P. Electric, Inc.; Hawkeye Electric, Inc.; and Kearney Electric, Inc., in an amount not to exceed $1,610,000, for the period of one year beginning December 9, 2024, through December 8, 2025, with the option of up to four additional one-year extensions.

Council Focus Area(s):

12.

Purchase of Energy Management Control System Services

Move City Council approve the purchase of energy management control system services, from Mesa Energy Systems, Inc., utilizing the State of Arizona Contract No. CTR062668, in an amount not to exceed $365,000.

Council Focus Area(s):

Fire Department

13.

Purchase of Fire Apparatus

Move City Council approve the purchase of three fire apparatus, utilizing the Houston Galveston Area Council (H-GAC) Contract No. FS12-23, in an amount not to exceed $3,900,000, and approve a General Fund Contingency transfer of $3,900,000 to allow for creation of the purchase order in the current fiscal year.

Council Focus Area(s):

Human Resources

14.

Resolution No. 5852 Amending Personnel Rule 15, Section 9, Use of City Sick Leave

Move City Council pass and adopt Resolution No. 5852 Amending Personnel Rule 15, Section 9, Use of City Sick Leave.

Council Focus Area(s):

Information Technology

15.

Purchase of ESRI (GIS) Advantage Program

Move City Council approve the sole source purchase of the ESRI (GIS) Advantage Program, from Environmental Systems Research Institute, Inc. (ESRI), in the amount of $116,963.

Council Focus Area(s):

16.

Purchase of Oracle Annual Support and Maintenance Services

Move City Council approve the purchase of Oracle annual support and maintenance services from Mythics, Inc., utilizing the Omnia Partners Contract No. 180233-002, in an amount not to exceed $210,673, for the period of one year, January 31, 2025, through January 30, 2026.

Council Focus Area(s):

17.

Purchase of Virtual Meeting Conference Room Upgrades

Move City Council approve the purchase of Cisco Room Kit equipment, accessories, and services for existing and new conference rooms, from Sentinel Technologies, Inc., using the 1GPA Agreement No. 22-02PV-18, in an amount not to exceed $1,376,781.

Council Focus Area(s):

18.

Agreement No. 4698, Amendment No. 1, for Microsoft Information Technology Consulting Services

Move City Council approve Agreement No. 4698, Amendment No. 1, with Invoke, LLC, for Microsoft information technology consulting services, in an amount not to exceed $500,000, for the period of one year, beginning December 15, 2024, through December 14, 2025.

Council Focus Area(s):

19.

Purchase of Information Technology Temporary Staffing Services

Move City Council approve the purchase of information technology temporary staffing services, from Computer Aid, Inc., utilizing the Sourcewell Contract No. 071321-CAI, in an amount not to exceed $383,000.

Council Focus Area(s):

Management Services

20.

Purchase of Maintenance, Repair, and Operational (MRO) Supplies

Move City Council approve the utilization of the Omnia Partners Contract No. 240078-01, with Grainger, Inc., for the purchase of maintenance, repair, and operational (MRO) supplies, for the term of January 1, 2025, through December 31, 2025, in an amount not to exceed $300,000.

Council Focus Area(s):

21.

License Series 12, Restaurant Liquor License Application for Jeffrey Craig Miller, Agent, Chandler Spitz, LLC, DBA Spitz Mediterranean

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 314636, a Series 12, Restaurant Liquor License, for Jeffrey Craig Miller, Agent, Chandler Spitz, LLC, DBA Spitz Mediterranean, located at 301 S. Arizona Avenue, Suite 2, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 308080.

Council Focus Area(s):

22.

License Series 12, Restaurant Liquor License Application for Kyle Douglas Walters, Agent, The Parlay South Chandler, LLC, DBA The Parlay Kitchen + Cocktails

Move for recommendation to the State Department of Liquor Licenses and Control for approval of the State Liquor Job No. 306834, a Series 12, Restaurant Liquor License, for Kyle Douglas Walters, Agent, The Parlay South Chandler, LLC, DBA The Parlay Kitchen + Cocktails, located at 4850 S. Gilbert Road, Suite 4, and approval of the City of Chandler, Series 12, Restaurant Liquor License No. 308423.

Council Focus Area(s):

Neighborhood Resources

23.

Resolution No. 5859 Approving the Development Agreement Between the City of Chandler and Brinshore Development, LLC, Relating to Real Property Located at 73 S. Hamilton Street

Move City Council pass and adopt Resolution No. 5859, approving the Development Agreement between the City of Chandler and Brinshore Development, LLC, relating to real property located at 73 S. Hamilton St. to be known as The Haven on Hamilton; directing the City Manager to give specific consideration to The Haven on Hamilton applicants belonging to special populations such as seniors, persons with disabilities and veterans; and directing the City to continue its redevelopment efforts for the Chandler Public Housing Portfolio.

Council Focus Area(s):

24.

Resolution No. 5854 Approving Contract No. 535-25 Between the Arizona Department of Housing and the City of Chandler to Accept State Housing Trust Funds to Prevent Housing Insecurity

Move City Council pass and adopt Resolution No. 5854 approving Contract No. 535-25 between the Arizona Department of Housing and the City of Chandler to accept State Housing Trust Funds in the amount of $343,387 to prevent housing insecurity; and authorizing the City Manager to take all action necessary or prudent to carry out the intent of this resolution and implement the program.

Council Focus Area(s):

25.

Resolution No. 5855 Approving Substantial Amendment No. 1 to the Annual Action Plan for Fiscal Year 2024-2025 and Authorizing Submittal to the United States Department of Housing and Urban Development and Authorizing Execution of All Related Contracts and Subrecipient Agreements

Move City Council pass and adopt Resolution No. 5855 approving Substantial Amendment No. 1 to the Annual Action Plan for Fiscal Year 2024-2025 and authorizing submittal to the United States Department of Housing and Urban Development; authorizing execution of all related contracts and subrecipient agreements; and authorizing the City Manager to take all action necessary or prudent to implement the Fiscal Year 2024-2025 Annual Action Plan, as amended.

Council Focus Area(s):

Police Department

26.

Resolution No. 5858 Pertaining to the Acceptance and Approval of the Homeland Security Grant Program

Move City Council pass and adopt Resolution No. 5858 accepting the FY 2024 Homeland Security Grants and approving Agreement Nos. 24-AZDOHS-HSGP-23804-01 and 24-AZDOHS-HSGP-240804-02, authorizing the Mayor to execute the Agreements; and authorizing the Chief of Police to administer, execute, and submit all documents and other necessary instruments in connection with such Agreements.

Council Focus Area(s):

27.

Agreement No. PD5-680-4852, with Marrero Armor, LLC, for Purchase of Rifle Shields

Move City Council approve Agreement No. PD5-680-4852, with Marrero Armor, LLC., for the purchase of rifle shields, in an amount not to exceed $176,000.

Council Focus Area(s):

28.

Purchase of Panasonic Laptop Computers and Peripherals

Move City Council approve the purchase of Panasonic rugged laptop computers and various peripherals, from Mobile Concepts Technology (MCT), utilizing State of Arizona Contract No. CTR068894, in the amount of $118,778.

Council Focus Area(s):

Public Works and Utilities

29.

Professional Services Agreement No. WA2408.201, with Wilson Engineers, LLC, for the Brooks Crossing Water Production Facility Rehabilitation Design Services

Move City Council award Professional Services Agreement No. WA2408.201 to Wilson Engineers, LLC, for the Brooks Crossing Water Production Facility Rehabilitation Design Services, in an amount not to exceed $1,144,056.20.

Council Focus Area(s):

30.

Agreement No. PW5-745-4849, with Choice Maintenance & Asphalt Services, LLC, for Asphalt Rubber Crack Seal Services

Move City Council approve Agreement No. PW5-745-4849, with Choice Maintenance and Asphalt, LLC, for asphalt rubber crack seal services, in an amount not to exceed $620,000, for a one-year term, January 1, 2025, through December 31, 2025.

Council Focus Area(s):

31.

Agreement No. PW5-745-4850, with Vincon Engineering Construction, LLC, and Temcon Concete Construction, LLC, for Concrete Repair and Maintenance Services

Move City Council approve Agreement No. PW5-745-4850, with Vincon Engineering Construction, LLC, and Temcon Concete Construction, LLC, for concrete repair maintenance services, in a combined amount not to exceed $8,144,000, for a one-year term, January 1, 2025, through December 31, 2025.

Council Focus Area(s):

32.

Agreement PW5-745-4851, with M.R. Tanner Development & Construction, LLC, for Street Repair and Maintenance Services

Move City Council approve Agreement No. PW5-745-4851, with M.R. Tanner Development & Construction, LLC, for street repair and maintenance services, in an amount not to exceed $1,500,000, for a one-year period, January 1, 2025, through December 31, 2025, with the option of up to four additional one-year extensions.

Council Focus Area(s):

33.

Professional Services Agreement No. WW2403.101, with Matrix New World Engineering, Land Surveying and Landscape Architecture, P.C., for the Aquifer Storage and Recovery Well Siting Consultant Services

Move City Council award Professional Services Agreement No. WW2403.101, to Matrix New World Engineering, Land Surveying and Landscape Architecture, P.C., for the Aquifer Storage and Recovery Well Siting Consultant Services, in an amount not to exceed $109,000.

Council Focus Area(s):

34.

Agreement No. PW2-988-4407, Amendment No. 3, with Artistic Land Management, Inc., for Public Works Landscape Services

Move City Council approve Agreement No. PW2-988-4407, Amendment No. 3, with Artistic Land Management, Inc., for Public Works landscape services, in an amount not to exceed $1,495,200, for a one-year term, January 1, 2025, through December 31, 2025.

Council Focus Area(s):

35.

Resolution No. 5849 Approving the Abandonment of a Temporary Drainage Easement No Longer Needed for Public Use Located on the Southwest Corner of Gilbert Road and Insight Way

Move City Council pass and adopt Resolution No. 5849 approving the abandonment of a temporary drainage easement no longer needed for public use located on the southwest corner of Gilbert Road and Insight Way.

Council Focus Area(s):

36.

Agreement No. PW3-936-4544, Amendment No. 2, with Valleywide Generator Service, LLC, for Generator Maintenance Services

Move City Council approve Agreement No. PW3-936-4544, Amendment No. 2, with Valleywide Generator Service, LLC, for generator maintenance services, in an amount not to exceed $331,000, for a one-year term, December 12, 2024, through December 11, 2025.

Council Focus Area(s):

37.

Purchase of Water Meter Repair and Replacement Services

Move City Council approve the purchase of water meter repair and replacement services, from Metering Services, Inc., utilizing City of Tempe Contract No. WUD21-015-01, in an amount not to exceed $500,000.

Council Focus Area(s):

38.

Agreement No. PW3-962-4568, Amendment No. 2, with Cleanview Sewer Inspections, Inc., for Video Inspection of Sewer Lines

Move City Council approve Agreement No. PW3-962-4568, Amendment No. 2, with Cleanview Sewer Inspections, Inc., for video inspection of sewer lines, in an amount not to exceed $250,000, for a one-year period, December 12, 2024, through December 11, 2025.

Council Focus Area(s):

Action Agenda

39.

Resolution No. 5846 Amending the Citywide Fee Schedule Relating to the Community Services, Cultural Development, Development Services, Fire, and Public Works & Utilities Departments (Continued from the November 7, 2024, Council Meeting)

Move City Council pass and adopt Resolution No. 5846, amending the Citywide Fee Schedule relating to the Community Services, Cultural Development, Development Services, Fire, and Public Works & Utilities Departments, with fee changes effective January 1, 2025.

Council Focus Area(s):

Informational

40.

September 18, 2024, Planning and Zoning Commission Meeting Minutes

41.

Contracts and Agreements Administratively Approved, Month of November 2024

Unscheduled Public Appearances

Current Events
1. Mayor's Announcements
2. Council's Announcements
3. City Manager's Announcements

Adjourn