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ITEM 23 |
City Council Memorandum Management Services Memo No. MS 24-056
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Date: |
February 22, 2024 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager - CFO |
From: |
Kristi Smith, Financial Services Assistant Director |
Subject: |
Agreement No. 4596, Amendment No. 1, for Audit Services |
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Proposed Motion: |
Move City Council approve Agreement No. 4596, Amendment No. 1, with Heinfeld, Meech & Co., for audit services, in an amount not to exceed $162,175, for the period of one year, beginning June 1, 2024, through May 31, 2025. |
Background/Discussion: |
The city is required by City Charter and State statute to issue an annual audited financial report, and federal law requires the city to undergo an annual single audit (A-133) of federal financial assistance. The scope of services comprises audit work for the city including financials, supplemental schedules, Uniform Expenditure Limitation Compliance Report, Government Finance Officers Association (GFOA) Achievement for Excellence in Financial Reporting program checklist review and internal controls, Chandler Health Care Benefits Trust, Chandler Workers' Compensation and Employer Liability Trust, Chandler Cultural Foundation (CCF), Chandler Museum Foundation (CMF), Arizona Department of Environmental Quality (ADEQ), Landfill Assurance Report, Financial Data Schedule (SF SAC) to Housing and Urban Development's (HUD's) Real Estate Assessment Center (REAC), Impact Fee audit performed every other year, and Purchasing Card Review performed every other year. The next Impact Fee audit will be performed in FY 2023-24 and the next Purchasing Card Review is scheduled to be performed in FY 2024-25. |
Evaluation: |
On April 27, 2023, City Council approved an agreement with Heinfeld, Meech & Co., for audit services, for a one-year period, with the option of up to four one-year extensions. This is the first extension of the agreement. |
Financial Implications: |
Funding for this agreement is contingent upon City Council adopting the FY 2024-25 budget. City audit services in the amount of $162,175 will be paid from various funds (identified below). |
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Fiscal Impact |
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