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ITEM 6
City Council Memorandum Communications and Public Affairs Memo No. N/A
Date:
February 22, 2024
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Matthew Burdick, Communications and Public Affairs Director
From:
Matt Burdick, Communications and Public Affairs Director
Subject:
Agreement No. CP3-966-4488, Amendment No. 2, for Overflow Photocopying and Printing Services
Proposed Motion:
Move City Council approve Agreement No. CP3-966-4488, Amendment No. 2, with LithoTech, Inc., for overflow photocopying and printing services, increasing the spending limit by $49,000, for the existing term ending August 24, 2024.
Background/Discussion:
The overflow contract is used to supplement the city's in-house photocopying and printing services to fulfill requests for high quantity, complex or oversize materials. The contract enables forms, newsletters, calendars, financial reports, posters and banners to be printed for the city. So far this fiscal year, the overflow contract has been used to fulfill 2-7 print requests each month.
Evaluation:
On August 18, 2022, the City approved an agreement with LithoTech, Inc., for overflow photocopying and printing services for a one-year term, with the option of four (4) one-year extensions. The extension from August 25, 2023, through August 24, 2024, in the amount of $95,000, was administratively approved. The current term of the agreement is still in effect. Staff is requesting an increase to the spending limit that was previously approved administratively. The total revised contract amount is not to exceed $144,000. All other terms of the original agreement remain unchanged.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.1210.5309
General Fund
N/A
$144,000
N
Attachments
Agreement
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