|
ITEM 10 |
City Council Memorandum Facilities and Fleet Memo No. N/A
|
Date: |
March 20, 2023 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager - CFO |
From: |
Mike Hollingsworth, Facilities & Fleet Manager |
Subject: |
Agreement No. FS0-060-4131, Amendment No. 3, for OEM Auto Parts and Service |
|
|
|
Proposed Motion: |
Move City Council approve Agreement No. FS0-060-4131, Amendment No. 3, with Tex Chevrolet, dba Earnhardt Chevrolet; Earnhardt Enterprises, dba Earnhardt Toyota Scion; Earnhardt Gilbert Dodge, Inc., dba Earnhardt Chrysler Dodge Jeep Ram; Earnhardt Chandler Cadillac, Inc.; and Earnhardt Ford Sales Company, for OEM auto parts and service, for a period of one year, April 1, 2023, through March 31, 2024, in a combined total amount not to exceed $350,000. |
Background/Discussion: |
The City's Fleet Services Division has an ongoing requirement to repair all City of Chandler vehicles and service equipment. The requested contracts will provide original equipment manufacturer (OEM) parts and service for that purpose. The primary use of the contracts will be to purchase repair parts. The service component of the contracts may be used on a very limited basis depending upon the repair. |
Evaluation: |
On March 26, 2020, Council approved an agreement with Tex Chevrolet, dba Earnhardt Chevrolet; Earnhardt Enterprises, dba Earnhardt Toyota Scion; Earnhardt Gilbert Dodge, Inc., dba Earnhardt Chrysler Dodge Jeep Ram; Earnhardt Chandler Cadillac, Inc.; and Earnhardt Ford Sales Company, for OEM auto parts and service, for a one-year period, with the option of four one-year extensions. All contractors have agreed to extend for one additional year with no changes to the discount structures. Staff recommends an extension of this agreement for the term of April 1, 2023, through March 31, 2024. This amendment represents the third extension of this agreement. |
Financial Implications: |
Funding for the purchase of OEM Auto Parts and Service will use the Fleet Inventory account (101.0000.1518) and charged to the applicable department vehicle maintenance accounts at the time they are issued from Fleet Services. |
|
Fiscal Impact |
|
|
|