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ITEM  2 Public Housing Authority Commission Memorandum      Neighborhood Resources   Memo No. NR26-11         Date: March 23, 2026 To: Public Housing Authority Commission Thru: John M. Pombier, City Manager Tadd Wille, Assistant City Manager Riann Balch, Neighborhood Resources Director From: Larissa Gorski, Affordable Housing Manager Subject: Purchase of Public Housing Plumbing Services

Proposed Motion:

Move City Council approve Agreement No. HO6-914-5039, with Midstate Mechanical, LLC, and P.M. Plumbing & Mechanical, Inc., for Public Housing plumbing services, in a combined amount not to exceed $125,000, for a one-year period, April 1, 2026, through March 31, 2027, with the option of up to four additional one-year extensions.

Background/Discussion:

The City of Chandler owns and operates 303 Public Housing units, including a mix of conventional public housing developments and scattered-site homes. Regular plumbing maintenance and emergency plumbing repairs are required to ensure units remain safe, sanitary, and fully operational. Inspection and performance standards are established by the United States Department of Housing and Urban Development (HUD) through the Public Housing Assessment System. Contracted services supplement services delivered by City staff when they are unavailable or the job is beyond the City's scope. To ensure services are available as needed, staff recommends entering into contract with two qualified vendors, with a combined amount not to exceed $125,000.

Evaluation:

On January 29, 2026, City staff issued a Request for Proposal for Public Housing plumbing services. Notification was sent to all registered vendors. Four responses were received from the following offerors: Andrew's Plumbing Services Midstate Mechanical, LLC On Services, LLC P.M. Plumbing & Mechanical, Inc.  The Evaluation Committee evaluated the proposals and recommends awards to Midstate Mechanical, LLC, and P.M. Plumbing & Mechanical, Inc., who submitted the most advantageous offers to the City in accordance with the evaluation criteria.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 227.4650.5219 PHA Elderly & Scattered Sites N/A $65,000 N 224.4650.5219 PHA Family Sites N/A $60,000 N

Attachments 5039 PM Plumbing Agreement 5039 Midstate Mechanical Agreement

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