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ITEM 11
City Council Memorandum City Clerk's Office Memo No.
N/A
Date:
April 8, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, Acting City Manager
Debra Stapleton, Assistant City Manager
Sandip Dholakia, Chief Information Officer
From:
Subject:
Agreement No. IT8-920-3889, Amendment No. 3, for Annual Application Support Services
Proposed Motion:
Move City Council approve Agreement No. IT8-920-3889, Amendment No. 3, with Neudesic, LLC, for annual application support services, in the amount of $123,000, for the period of May 1, 2021, through April 30, 2022.
Background/Discussion:
The Capital Projects Division manages approximately $900 million in Capital Improvement Projects (CIP). In 2018, the division implemented a computerized project management system to leverage project information for transparency, more efficient management and automated reporting.
Phase 1 consisted of developing the Core Portal, where all projects have high-level reports within a system dashboard that displays the status of each project's life-cycle. Phase 2 leveraged the contract fee schedules for streamlined and automated payments to consultants and contractors. Phase 3 and Phase 4 are planned for the future and will allow automated data entry and creation of documents including document sharing, team communication and integrated project calendars.
Neudesic, LLC is the vendor that provides application support and maintenance for this system.
Evaluation:
On March 22, 2018, City Council approved an agreement with Neudesic, LLC, for annual application support services, for a one-year period, with the option of up to three one-year extensions. The Contractor has agreed to extend for the final year at the same terms, conditions and pricing.
Staff recommends the final extension of this Agreement for the term of May 1, 2021, through April 30, 2022.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.1200.5419
General Fund
N/A
$123,000
N
Attachments
Neudesic Agreement Amendment 3
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