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ITEM 17
City Council Memorandum Facilities and Fleet Memo No. CP24-114
Date:
April 4, 2024
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager \ CFO
Mike Hollingsworth, Facilities and Fleet Manager
Daniel Haskins, Capital Projects Division Manager
From:
Ivan Magana, Engineer
Subject:
Professional Services Agreement No. BF2401.201, with Dick & Fritsche Design Group, Inc., for the Boys and Girls Club Tenant Improvement
Design
Services
Proposed Motion:
Move City Council award Professional Services Agreement No. BF2401.201 to Dick & Fritsche Design Group, Inc., for the Boys and Girls Club Tenant Improvement
Design
Services, in an amount not to exceed $148,187.
Background/Discussion:
In 1995, the City of Chandler purchased the old Seton Catholic High School buildings, located at 300 E. Chandler Boulevard, and leased them to the Boys and Girls Club to offer a wide variety of age-appropriate activities and programs to meet the needs of youth ages 5-18. In November 2009, these buildings were demolished to construct a new facility, funded with $8.5 million in 2007 bond funds. The City has since been providing maintenance and custodial services, as well as covering all utility costs, as part of the lease agreement with the Boys and Girls Club for the facility. On August 17, 2023, City Council approved an amended Facility Lease Agreement with Boys and Girls Club that included a term extension and new performance measures, as well as set the stage for a significant renovation of the facility to improve building security and programming space and also includes a major donation from the Chandler Compadres organization.
This project is for the renovation of the Boys and Girls Club to upgrade its facilities to better serve Chandler youth and enhance safety for the front lobby and conference room. The existing teen center is outdated and is to be remodeled, which will include enclosing the exterior patio to provide additional room for programming and activities tailored to teens' interests. Safety measures will also be improved with the aim of creating a separate lobby area for parents and visitors to wait before being let in, and remodeling the conference room to allow for private meetings while maintaining visibility into the facility. The improvements will also include ADA enhancements to the exterior and interior of the building and conversion of a shower room to an employee-only restroom.
The project scope of work consists of design services for construction documents for the tentative improvement project, including architectural, mechanical, electrical, structural services and cost estimates. The agreement completion time is 365 calendar days following Notice to Proceed.
Evaluation:
The selection process was conducted in accordance with city policy and procedure and state law. This project is being performed under the On-Call Consultant Pre-Qualified List for Design Services. Staff recommends approval of this agreement with Dick & Fritsche Design Group, Inc., based on qualifications, relevant firm experience, team experience, project understanding, and project approach.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
401.3210.5219.6BF673
Gen Govt Capital Projects
Boys and Girls Club Tenant Imp
$117,287
Y
401.3060.6212.6TP707
Gen Govt Capital Projects
ADA Upgrades
$30,900
Y
Attachments
Location Map
Agreement
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