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ITEM  21 City Council Memorandum      Cultural Development  Memo No. CP24-124         Date: April 1, 2024 To: Mayor and Council Thru: Joshua H. Wright, City Manager Andy Bass, Deputy City Manager Kim Moyers, Cultural Development Director Daniel Haskins, Capital Projects Division Manager   From: Hafiz Noor, Construction/Design Project Manager Subject: Project No. CA2204.401 with DBA Construction, Inc., Pursuant to Job Order Project No. JOC2405.401, for the City Hall Parking Lot and Alley Improvements

Proposed Motion:

Move City Council award Project No. CA2204.401 to DBA Construction, Inc., Pursuant to Job Order Project No. JOC2405.401, for the City Hall Parking Lot and Alley Improvements, in an amount not to exceed $1,199,284.16

Background/Discussion:

This project is for construction services related to the restoration of the alleyway and parking lot north of the City Hall complex between Arizona Avenue and Washington Street. The current alleyway and parking lot surface have experienced significant deterioration, which is made worse by inadequate drainage from the site. The area also includes multiple trash bins serving nearby businesses, minimal lighting and landscaping, and unprotected utility cabinets. The project includes grading and restoration of pavement, parking lot lighting, landscaping, and associated parking lot improvements. Alleyway improvements include restoration of pavement and grading, a new shared commercial trash enclosure, and block screen wall along existing electrical cabinets. The improvements to the alleyway are aimed to enhance pedestrian and vehicular connectivity, safety, and cleanliness in Downtown Chandler. To ensure effective communication with local businesses regarding the timing and impacts of construction, Cultural Development Division staff will be supplemented with the services of a professional communications firm throughout the project duration. The Agreement completion time is 150 calendar days following Notice to Proceed and has been scheduled during the summer months, traditionally the slower time of the year, to minimize impact to area businesses. A related Professional Services Agreement with Consultant Engineering, Inc., for the City Hall Parking Lot and Alley Improvements, is also scheduled for this City Council meeting.

Evaluation:

The selection process was conducted in accordance with city policy and procedure and state law. The costs proposed for this project have been evaluated by staff and determined to be reasonable.

Financial Implications:

The City Hall Parking Lot and Alley Improvement project total cost of $1,199,284.16 will be partially funded from the Tumbleweed Ranch program (6CA670) in the amount of $512,179. An appropriation transfer will be processed in FY 2023-24 in the amount of $512,179 from the Tumbleweed Ranch program (6CA670) to the Downtown Alley Project (6CA671), and the appropriation transferred out in FY 2023-24 from the Tumbleweed Ranch program (6CA670) will be reappropriated in the FY 2024-25 Proposed budget. This transfer of budgetary capacity will not negatively impact the timing of Tumbleweed Ranch improvements.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 411.4320.5219.0.6CA778 Streets General Obligation Bonds City Hall Parking Lot & Alleyway $687,105.63 Y 411.4320.6210.0.6CA671 Streets General Obligation Bonds Downtown Alley Projects $512,178.53 Y

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