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ITEM 13 |
City Council Memorandum Neighborhood Resources Memo No. N/A
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Date: |
April 4, 2024 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Tadd Wille, Assistant City Manager Leah Powell, Neighborhood Resources Director |
From: |
Riann Balch, Community Resources Manager |
Subject: |
Agreement No. NR3-952-4604, Amendment No. 1, with The Salvation Army, for Heat Relief Services |
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Proposed Motion: |
Move City Council approve Agreement No. NR3-952-4604, Amendment No. 1, with The Salvation Army, for heat relief services, in an amount not to exceed $222,132, for the period of one year, beginning June 15, 2024, through June 14, 2025. |
Background/Discussion: |
In 2023, the City of Chandler partnered with Maricopa County to administer and provide heat relief services for the cities of Chandler and Mesa for the 2023 heat season. The purpose of the partnership was to mitigate the impact of heat exposure for vulnerable populations and standardize the level and quality of services across jurisdictions. The intergovernmental agreement included $600,000 for the 2023 heat season for both cities and included the ability to amend the agreement in writing. At that time, heat relief activities for persons at risk of or experiencing homelessness were managed by the Maricopa County Human Services Department (MCHSD). In December 2023, in partnership with MCHSD, staff brought an amendment to City Council for approval to renew the agreement to provide services for the 2024 heat season. The approved amendment included services only for the City of Chandler, as the standardization of quality services across jurisdictions was achieved in the first year of the agreement. In January 2024, MCHSD notified Neighborhood Resources that the management of heat relief services had been transferred to the Maricopa County Department of Public Health (MCDPH), and that the amendment with MCHSD previously approved by City Council would not be executed. The 2023 Phoenix-area heat season was the hottest on record, with 31 consecutive days and 54 total days over 110 degrees Fahrenheit and several nighttime lows exceeding 90 degrees Fahrenheit. Over two-thirds of the record-breaking 645 heat related deaths recorded in the summer of 2023 did not have a stable residence. In the 2023 heat season, the City of Chandler partnered with the Salvation Army Chandler Corps (Salvation Army) and Resurrection Street Ministries to provide one (1) day respite center, ten cooling stations, and shower and laundry services in both the cities of Chandler and Mesa. Across both cities, 1,818 unduplicated persons were served for a total expenditure of $406,996. In Chandler, 567 unduplicated persons were served with over 8,600 hours of service. In addition, over 10,200 water bottles, 13,400 snack items, 600 showers and 220 laundry services were provided to vulnerable Chandler residents. The National Weather Service Climate Prediction Center forecasts above-normal temperatures for the 2024 heat season, underscoring the need to prepare for extreme summer temperatures to prevent heat-related illnesses and death. Although all residents and visitors of Maricopa County are affected by extreme heat, some populations are impacted more, including people over age 50, people living in mobile home parks, and people experiencing homelessness. The Neighborhood Resources Department participates in the Maricopa County Heat Relief Network to coordinate with neighboring jurisdictions and service providers to ensure a comprehensive network of services is provided across Maricopa County. Since the transition between managing departments, MCDPH is now partnering with agencies across Maricopa County to provide heat relief services for the months of May through September 2024. MCDPH notified the City of Chandler that it will receive $218,132 in American Rescue Plan Act (ARPA) funds to provide services within its geographic boundaries. The Intergovernmental Agreement will commence April 1, 2024, and end December 31, 2026. The Agreement allows for the possibility of additional funding and services to be determined at a later date and is being considered through a separate agenda item. This contract will allow the City of Chandler to renew its agreement with the Salvation Army to provide a revised scope of heat relief services to vulnerable Chandler residents from May through September 2024. The renewal will provide $222,132 to the Salvation Army to operate one (1) day respite center, available from 9:00 am to 7:00 pm Monday through Saturday, and on Sundays when heat alerts are triggered. The Center will provide air-conditioning, hydration, and snacks, and guests will have access to restroom facilities and uninterrupted rest. The Center will have visible signage, in compliance with local zoning ordinances, provided by MCDPH. Shower and laundry services as well as printed resource materials and access to the City of Chandler Community Navigation Team will also be available. The Salvation Army will store and supply water supplied by the City of Chandler to three cooling stations, where residents can stop by for water and a reprieve from the heat. The cooling stations will be operated by the City of Chandler at the Downtown and Sunset libraries, and the Community Center during business hours. The City of Chandler will also provide funding for security services at the day respite center through this contract. MCDPH will provide transportation to and from day respite centers through a separate centralized contract serving the Maricopa County region. |
Evaluation: |
On June 15, 2023, City Council approved an agreement with The Salvation Army, for heat relief services, for a one-year period, with the option of up to four one-year extensions. The Contractor has agreed to extend for one additional year under the same terms and conditions. The scope of work has been revised for the 2024 heat season. Staff recommends the extension of this agreement. |
Financial Implications: |
The City of Chandler will receive $218,132 in ARPA funding from Maricopa County to provide heat relief services in Chandler for the 2024 heat season. Through this agreement with Salvation Army, the city will provide $222,132, which includes $190,392 from Maricopa County and $31,740 from the city to pay for security services, which are not an eligible activity through Maricopa County funds, and indirect costs. The City of Chandler will utilize $27,740 of Maricopa County ARPA funds for project management and materials and supplies. |
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Fiscal Impact |
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