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ITEM 10
City Council Memorandum Fire Memo No. N/A
Date:
April 15, 2024
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Tadd Wille, Assistant City Manager
Thomas Dwiggins, Fire Chief
From:
Keith Hargis, Assistant Fire Chief
Subject:
Purchase of Fire Apparatus
Proposed Motion:
Move City Council approve the purchase of a fire apparatus, utilizing the Houston Galveston Area Council (H-GAC) Contract No. FS12-19, or the Sourcewell Contract No. 113021, in an amount not to exceed $1,250,000 and approve a General Fund Contingency transfer of $1,250,000 to allow for creation of the purchase order in the current fiscal year.
Background/Discussion:
The Chandler Fire Department (CFD) has utilized cooperative agreements and request for proposal (RFP) processes in the past to acquire fire apparatus. The current build time for a custom fire engine is approximately two to three years after purchase. Due to this lead time, CFD requests Council approval to order a replacement fire engine that is budgeted in the Capital Improvement Program (CIP) for Fiscal Year (FY) 2025-26. Payment for the fire engine would not be completed until the planned FY 2025-26 replacement, when the engine is received by the Department.
City Council authorization is requested to provide the ability for CFD to order a fire engine through one of two established cooperative agreements in order for the engine to be received and purchased in the year the existing fire engine is scheduled for replacement. The cooperative agreements cover several vehicle manufacturers used by CFD, and the total purchase price will remain within the budget approved by City Council.
Evaluation:
H-GAC and Sourcewell competitively solicited and awarded agreements for fire service apparatus to multiple manufacturers, including E-One, Inc.; Pierce Manufacturing, Inc.; and Rosenbauer, LLC. The City has current agreements allowing for the cooperative use of H-GAC and Sourcewell contracts. Staff recommends the use of the H-GAC or Sourcewell contracts to allow for the most expeditious purchase of a fire engine at a competitive price.
Financial Implications:
CFD requires the approval to order a replacement fire engine that is currently budgeted in the CIP for Fiscal Year 2025-26. The creation of a purchase order in the current Fiscal Year for this fire engine will require a transfer from the General Fund, Non-Departmental Cost Center, Contingency Account (101.1290.5911) to the General Government Capital Projects Fund, Fire Capital Cost Center, Aquisition Account, Fire Emergency Vehicle Replacement Project (401.2250.6310.0.6FI641) in the order amount of $1,250,000. The payment will not occur upon arrival of the vehicle in FY 2025-26 and will be funded through the existing CIP program, Fire Emergency Vehicle Replacement.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
401.2250.6310.0000.6FI641.0000
General Government Capital Projects
Fire Vehicle Replacement Program
$1,250,000
Y
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