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ITEM 3
City Council Memorandum Cultural Development Memo No. N/A
Date:
April 15, 2024
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Andy Bass, Deputy City Manager
Kim Moyers, Cultural Development Director
From:
Michelle MacLennan, Cultural Arts Manager
Subject:
Agreement No. CD4-918-4725, with AMS Planning & Research Corp., for the Arts Facilities Needs Assessment
Proposed Motion:
Move City Council approve Agreement No. CD4-918-4725, with AMS Planning & Research Corp., for the Arts Facilities Needs Assessment, in the amount of $122,900.
Background/Discussion:
Chandler Center for the Arts (CCA) opened under joint ownership with the Chandler Unified school District (CUSD) in 1989 when Chandler's population was 89,868. In 2007, a facility review and expansion study initiated by the City of Chandler and the Chandler Cultural Foundation (CCF) determined that due to the CCA's high utilization and demand, expansion was necessary to effectively serve the community. Due to the economic downturn, recommendations for additional performance space, multipurpose space, community media center, classroom and workshop space were deferred and kept as long term goals.
In November 2023, a steering committee comprised of representatives from the City of Chandler, CUSD and the CCF collaborated on the scope of work for an Arts Facilities Need Assessment. The intent of the assessment is to review and update recommendations from the 2007 study and determine options for future performing arts facilities needs. Funding for the assessment will be split equally among the City of Chandler, CUSD and the CCF.
Evaluation:
On January 16, 2024, City staff issued a Request for Proposal No. CD4-918-4725 for the arts facilities needs assessment. Notification was sent to all registered vendors. Five proposals were received from the following offerors:
AMS Planning & Research Corp.
Arts Consulting Group, Inc.
Julia Kim Dixon, M. Arthur Gensler, Jr. & Associates, Inc.
TheatreDNA, L.L.C.
Webb Management Services, Inc., dba Webb Mgmt.
The Evaluation Committee reviewed the five proposals and recommended AMS Planning & Research Corp., which received the highest score in accordance with the evaluation criteria.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.1100.5219
General Fund
N/A
$122,900
N
Attachments
Agreement
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