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ITEM 8
City Council Memorandum Facilities and Fleet Memo No. N/A
Date:
April 15, 2024
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
From:
Mike Hollingsworth, Facility & Fleet Services Senior Manager
Subject:
Agreement No. FF4-918-4729, Citywide Security Camera Assessment
Proposed Motion:
Move City Council approve Agreement No. FF4-918-4729, with IXP Corporation, for a citywide security camera assessment, for an amount not to exceed $158,500.
Background/Discussion:
Over the years, a citywide network of cameras has been deployed to enhance security, improve traffic flow, and manage urban affairs at city facilities. Initially driven by the need for safety, the network has evolved organically over time, with multiple systems and vendors serving municipal buildings across the city. To maintain overall effectiveness, coverage, and functionality, as well as evolve with new technologies, a comprehensive assessment of the camera infrastructure is necessary.
The scope of this project is as follows: First, complete an assessment of existing infrastructure. Second, complete a technology and functional review to determine the ultimate city vision, perform a gap analysis, evaluate technical specifications, coverage effectiveness, and alignment with broader city objectives (e.g. how the network will tie into the Real Time Crime Center). Third, review data management and privacy to determine policies and record retention standards. And finally, complete recommendations and proposal of solutions.
It is anticipated that findings will inform recommendations for upgrades, incorporating advanced features like fire or gunshot detection and expanding coverage. The project seeks to balance technological advancements with individual rights, aiming to enhance public safety while respecting resident privacy.
The project timeline is estimated at 90 days following Notice to Proceed.
Evaluation:
On January 9, 2024, City staff issued Request for Proposal No. FF4-918-4729 for a citywide security camera assessment. Notification was sent to all registered vendors. Three proposals were received from the following offerors:
IXP Corporation
Phoenix 6 Consulting, LLC
Security Design Consulting, LLC
The Evaluation Committee evaluated the proposals and recommends award to IXP Corporation, which submitted the most advantageous offer to the City in accordance with the evaluation criteria.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.1290.5219
General Fund
N/A
$158,500
N
Attachments
Agreement
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