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ITEM 11
City Council Memorandum Information Technology Memo No. N/A
Date:
April 15, 2024
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
Sandip Dholakia, Chief Information Officer
From:
Kerstin Nold, IT Chief Technology Officer
Subject:
Agreement No. 4538, Amendment No. 3, with SAR Systems, LLC, for Professional Services to Implement Human Resources Benefits Administration System and Human Resources System Enhancements
Proposed Motion:
Move City Council approve Agreement No. 4538, Amendment No. 3, with SAR Systems, LLC, for professional services to implement human resources benefits administration system and human resources system enhancements, increasing the spending limit by $400,000.
Background/Discussion:
Since FY 2022-23, SAR Systems, LLC, has provided technology consulting/technical services on the city's Enterprise Resource Planning (ERP) solution, Oracle Enterprise Benefit System (EBS) Human Resources module. SAR Systems was needed to support the 2022 benefits enrollment updates, the January 2023 classification and compensation implementation, and the position control project. The city extended the agreement with SAR Systems for assistance with FY 2023-24 project efforts, including benefits administration as well as multiple other human resources system enhancements. An additional $400,000 is recommended on the vendor's contract to allow additional technical assistance as the city moves to a new deferred compensation provider and additional updates are needed as during the ERP/EBS data migrations.
Evaluation:
On August 18, 2022, City Council approved an agreement with SAR Systems, LLC, for professional services to analyze the human resources benefits administration system, as well as to support multiple other human resource system enhancements. Staff is requesting an increase to the spending limit during the current term of the agreement to allow for the continued support of projects.
Financial Implications:
This amendment is in the amount of $400,000. The total revised contract amount is not to exceed $1,301,700.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
741.1250.5219.0.0.0
Medical Self Insurance Fund
N/A
$ 209,645
N
401.1285.5219.0.6IC128.0
General Government Capital Projects
Benefits Administration Solution
$ 190,355
Y
Attachments
SAR Systems, LLC Amendment
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