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ITEM 16 |
City Council Memorandum Management Services Memo No. N/A
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Date: |
May 13, 2021 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, Acting City Manager Dawn Lang, Management Services Director |
From: |
Kristi Smith, Accounting Manager |
Subject: |
Agreement No. MS8-946-3910, Amendment No. 4, for Audit Services |
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Proposed Motion: |
Move City Council approve Agreement No. MS8-946-3910, Amendment No. 4, with Heinfeld, Meech & Co, P.C., for audit services, in the amount of $124,405 for the period June 1, 2021, through May 31, 2022. |
Background/Discussion: |
The City is required by City Charter and State statute to issue an annual audited financial report, and federal law requires the City to undergo an annual single audit (A-133) of federal financial assistance. The scope of services includes audit work for the City including financials, supplemental schedules, Uniform Expenditure Limitation Compliance Report, Government Finance Officers Association (GFOA) Achievement for Excellence in Financial Reporting program checklist review and internal controls, Chandler Health Care Benefits Trust, Chandler Worker's Compensation and Employer Liability Trust, Chandler Cultural Foundation (CCF), Arizona Department of Environmental Quality (ADEQ) Landfill Assurance Report, Financial Data Schedule (SF SAC) to Housing and Urban Development's (HUD's) Real Estate Assessment Center (REAC), the Highway User Revenue Fund (HURF) Report, Impact Fee audit performed every other year and Purchasing Card review performed every other year. The next Impact Fee audit will be performed in FY 2022-23 and the next Purchasing Card review will be performed in FY 2021-22. |
Evaluation: |
On June 14, 2018, City Council approved an agreement with Heinfeld, Meech & Co., P.C., for audit services, for a one-year period, with the option of up to four one-year extensions. The Contractor has agreed to extend for one year at the same terms and conditions. Staff recommends the third extension of this Agreement for the term of June 1, 2021, through May 31, 2022, to be reflected as Amendment No. 4. |
Financial Implications: |
City audit services, in the amount of $124,405 will be paid from various funds as follows: |
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Fiscal Impact |
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