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ITEM 24
City Council Memorandum Public Works & Utilities Memo No.
ST21-020
Date:
May 13, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, Acting City Manager
Debra Stapleton, Assistant City Manager
John Knudson, Public Works and Utilities Director
From:
Kevin Lair, Transportation Manager
Subject:
Agreement No. ST1-929-4308 / CHN0248T / T029601X, with H&E Equipment Services, Inc., for the Purchase of Street Sweepers
Proposed Motion:
Move City Council approve Agreement No. ST1-929-4308 / CHN0248T / T029601X, with H&E Equipment Services, Inc., for the purchase of street sweepers, in an amount not to exceed $501,657.26.
Background/Discussion:
The City’s Transportation Division is responsible for street sweeping 2,081 lane miles of City-owned residential and arterial roadways. This activity provides clean-up due to roadway spills, traffic accidents, special events, and maintenance of the streets. Routine street sweeping also helps reduce particulate matter (PM-10) and improve the region’s air quality. This supports effective transportation, as well as a healthy, attractive, and safe community.
The two replacement sweepers requested will meet the City’s obligations regarding Maricopa County PM-10 air quality measures. The total purchase price for both sweepers is $501,657.26 with a MAG grant program reimbursement of $473,062.80. MAG has approved both grant-funded sweepers for Fiscal Year 2020/2021 and has given authorization to procure two sweepers. The City of Chandler has agreed to pay the required 5.7% match of $28,594.46 total for both street sweepers.
The Fleet Advisory Committee has recommended replacement of both street sweepers due to age, maintenance history, and projected cost to operate. Replacement cost for both street sweepers is included in the Fiscal Year 2020/2021 capital improvement program budget.
Evaluation:
On March 5, 2021, City staff issued Request for Proposal No. ST1-929-4308 / CHN0248T/ TO29601X for the purchase of street sweepers. Notification was sent to all registered vendors. Three (3) proposals were received from the following offerors:
H&E Equipment Services, Inc.
Norwood Equipment
Southwest Sweeper Sales, Inc.
The Evaluation Committee evaluated the proposals and recommends award to H&E Equipment Services, Inc., which submitted the most advantageous offer to the City in accordance with the evaluation criteria.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
401.3310.6310.6ST703
General Fund
Street Sweeper Replacements
$28,594.46
Y
417.3310.6310.6ST703
Grant CMAQ
Street Sweeper Replacements
$473,062.80
Y
Attachments
Agreement - H&E
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