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ITEM 14
City Council Memorandum Information Technology Memo No.
N/A
Date:
May 27, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, Acting City Manager
Debra Stapleton, Assistant City Manager
Sandip Dholakia, Chief Information Officer
From:
Andy Sandoval, IT Principal Systems Specialist
Subject:
Purchase of Backup and Recovery for Office 365
Proposed Motion:
Move City Council approve the purchase of backup and recovery for Office 365, from vCore Technology Partners, utilizing Omnia Partners Contract No. R191902 in the amount of $118,066, and authorize the City Manager or designee to sign a linking agreement with vCore Technology Partners.
Background/Discussion:
As part of business continuity for critical data, the Information Technology Department (IT) recommends comprehensive backup and recovery technology be in place in alignment with State retention guidelines. As part of the 365 project, IT is recommending the backup and recovery of 365 Email, One Drive, and Sharepoint via Rubrik Cloud backup for 365 in conjunction with Microsoft Azure for Storage. This solution will bring the same level of recovery and retention that is available for other critical City services such as Oracle E-Business Suite, Lucity, Intellitime and many others. This purchase includes the software subscriptions for 2,200 City staff for a term of 5 years, for all relative 365 data, on a per user basis.
Evaluation:
Omnia Partners competitively solicited and awarded a contract for software solutions and services. The City has a current Intergovernmental Agreement with Omnia Partners that permits the cooperative use of their contracts. The term of the Omnia Partners contract is valid through April 30, 2023.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
401.1287.6316.0.6IT093
General Government Capital Projects
User Productivity Improvements
$118,066
Y
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