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ITEM 13 |
City Council Memorandum Management Services Memo No. N/A
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Date: |
May 23, 2022 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager - CFO |
From: |
Kristi Smith, Accounting Manager |
Subject: |
Agreement No. MS8-946-3910, Amendment No. 5, for Audit Services |
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Proposed Motion: |
Move City Council approve Agreement No. MS8-46-3910, Amendment No. 5, with Heinfeld, Meech & Co., P.C., for audit services, in the amount of $148,910, for the period of June 1, 2022, through May 31, 2023. |
Background/Discussion: |
The City is required by City Charter and State statute to issue an annual audited financial report, and federal law requires the City to undergo an annual single audit (A-133) of federal financial assistance. The scope of services includes audit work for the City including financials, supplemental schedules, Uniform Expenditure Limitation Compliance Report, Government Finance Officers Association (GFOA) Achievement for Excellence in Financial Reporting program checklist review and internal controls, Chandler Health Care Benefits Trust, Chandler Workers' Compensation and Employer Liability Trust, Chandler Cultural Foundation (CCF), Arizona Department of Environmental Quality (ADEQ) Landfill Assurance Report, Financial Data Schedule (SF SAC) to Housing and Urban Development's (HUD's) Real Estate Assessment Center (REAC), the Highway User Revenue Fund (HURF) Report, Impact Fee audit performed every other year, and Purchasing Card review performed every other year. The next Impact Fee audit will be performed in FY 2022-23 and the next Purchasing Card review is not scheduled to be performed until FY 2023-24. |
Evaluation: |
On June 14, 2018, City Council approved an agreement with Heinfeld, Meech & Co., P.C., for audit services, for a one-year period, with the option of up to four one-year extensions. The Contractor has agreed to extend for one year at the same terms and conditions. Staff recommends the fourth and final extension of this Agreement for the term of June 1, 2022, through May 31, 2023, to be reflected as Amendment No. 5. |
Financial Implications: |
Funding for this agreement is contingent upon City Council adopting the FY 2022-23 budget and City audit services in the amount of $148,910 will be paid from various funds (identified below). |
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Fiscal Impact |
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