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ITEM 10
City Council Memorandum Information Technology Memo No. N/A
Date:
May 23, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
Sandip Dholakia, Chief Information Officer
From:
Kerstin Nold, Chief Technology Officer
Subject:
Purchase of Webex Annual Subscription
Proposed Motion:
Move City Council approve the purchase of Webex annual subscription from NTT America, Inc., utilizing the NCPA Contract No. 01-97, in the amount of $143,812, for a two-year period, beginning May 1, 2022, through April 30, 2024, payable on an annual basis, and authorize the City Manager or designee to sign a linking agreement with NTT America, Inc.
Background/Discussion:
Since February 2020, City of Chandler Webex conferencing and collaboration usage has increased more than 89%. The spike in Webex usage is in direct correlation to the impacts stemming from the COVID-19 pandemic, where many City staff members required conferencing and collaboration technology in order to continue providing City services. The use of Webex is now a normal part of staying connected. This purchase will provide annual Webex conferencing and collaboration services for the City, allowing for some expanded use as new conference rooms are equipped with this technology. This agreement also allows for access to Webex technical support to escalate issues and obtain resolution to technical problems.
Evaluation:
NCPA competitively solicited and awarded a contract for Advanced Technology Solutions Aggregators. The City has a current agreement with NCPA that permits the cooperative use of this contract.
Financial Implications:
The annual cost for each of the two years is as follows:
Year One $71,906 May 1, 2022 - April 30, 2023
Year Two $71,906 May 1, 2023 - April 30, 2024
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.1200.5419.0.0.0
General Fund
N/A
$143,812
N
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