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ITEM 14
City Council Memorandum Management Services Memo No. N/A
Date:
May 23, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
From:
Christina Pryor, Purchasing and Material Manager
Subject:
Agreement No. WH8-890-3914, Amendment No. 4, for Waterworks Supplies
Proposed Motion:
Move City Council approve Agreement No. WH8-890-3914, Amendment No. 4, with Core and Main, LP, for waterworks supplies, in an amount not to exceed $500,000, for the period of June 1, 2022, through May 31, 2023.
Background/Discussion:
This agreement is for the City's annual requirements for the supply of waterworks products. The products are stocked in the City's Central Supply warehouse and used primarily by the Water Distribution Division. In addition to items stocked in Central Supply, Water Distribution will purchase some products directly from the vendor. Products available under the agreement include hydrants, valves, copper and brass fittings, as well as mechanical joints, fittings, and pipe, and are used as needed by the Public Works and Utilities Department for both routine and emergency operations.
Evaluation:
On June 14, 2018, City Council approved an agreement with Core and Main, LP, for waterworks supplies, for a one-year period, with the option of up to four one-year extensions. The Contractor has agreed to extend for one additional year at the same terms and conditions with a price increase. Core and Main, LP, was notified by its supplier manufacturers of price increases ranging from 29% to 36% on items the City purchases. The supplier manufacturers cite cost increases on copper/brass and steel/iron materials, inflation in domestically sourced raw metal materials, and increases in the costs of freight and shipping as the cause of the increased prices. Staff reviewed the requested increase and finds it to be fair and reasonable based on inflation in these types of materials.
Staff recommends a fourth and final extension of this Agreement for the term of June 1, 2022, through May 31, 2023.
Financial Implications:
Funds for the requested supplies will come from the Central Supply Inventory account (101.0000.1516). Individual cost centers will be charged for the supplies as they are issued from Central Supply.
Attachments
3914 Amendment 4
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