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ITEM 14
City Council Memorandum Public Works & Utilities Memo No. ST23-023
Date:
May 11, 2023
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Andy Bass, Deputy City Manager
John Knudson, Public Works and Utilities Director
From:
Kevin Lair, Transportation Senior Manager
Subject:
Purchase of an Asphalt Patch Truck
Proposed Motion:
Move City Council approve the purchase of an Asphalt Patch Truck, from Balar Equipment, utilizing Sourcewell Contract No. 080521-PBL, in the amount of $264,138.10.
Background/Discussion:
The Transportation Division is responsible for the maintenance of 2,090 lane miles of paved streets. Current asphalt maintenance includes edge milling and patching of asphalt, crack sealing, and pothole repair. The Streets asphalt staff uses many pieces of equipment and vehicles to maintain those paved streets.
One of the vehicles utilized by the crew is a hot asphalt patch truck. This truck transports hot asphalt to milling and patching projects and pothole patching locations throughout the city. The Fleet Advisory Committee has recommended this 15-year old asphalt truck, with 95,109 miles (V#08402), for replacement after considering the vehicle's age, maintenance history, poor reliability, and projected cost to operate.
Evaluation:
Sourcewell competitively solicited and awarded a contract for roadway maintenance equipment, including asphalt patchers to Balar Equipment. The City has a current agreement with Sourcewell allowing for the cooperative use of its contracts. Staff recommends cooperative use of Sourcewell Contract No. 080521-PBL, with Balar Equipment, because the requested product has performed well, Fleet Services staff is trained on repair, and the truck operators are familiar with the operation. The Sourcewell contract also offers 10% discount and is valid through October 11, 2025.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
401.3310.6419.0000.6ST724
Capital General Fund
Hot Asphalt Patch Truck Replacement
$224,000.00
Y
215.3310.6517.0000.6ST724
Highway User Revenue Fund
Hot Asphalt Patch Truck Replacement
$40,138.10
Y
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