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ITEM  6 City Council Memorandum      Community Services  Memo No. N/A         Date: May 6, 2024 To: Mayor and Council Thru: Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager - CFO From: John Sefton, Community Services Director Subject: Purchase of Turf Renovation, Removal, Preparation and Installation Services

Proposed Motion:

Move City Council approve the purchase of turf renovation, removal, preparation, and installation services, from Underwood Bros. Inc., dba AAA Landscape, utilizing City of Mesa Contract No. 2022132, in an amount not to exceed $149,250.70.

Background/Discussion:

The Parks Division is requesting authorization to renovate the sports turf at ballfields #2 and #3 at Nozomi Park, located at 250 S. Kyrene Road. This project will include the removal of nearly 120,000 square feet of existing aged turf layer (originally installed in 2004), pre-soil and post-soil amendments, leveling, and the installation of new midiron turf.  This improvement will complement last year’s turf renovation at Nozomi field #1, completing all three Nozomi fields.   Work will start in mid-June and be completed in late July during the annual planned closure for rest and recovery, with no interruption to organized activities.  These fields are primarily reserved by Chandler American Little League for practices and games, which are included in 740 separate reservations over the past year with an estimated 19,000 player attendance.

Evaluation:

The City of Mesa competitively solicited and awarded a contract for turf renovation, removal, preparation, and install services to Underwood Bros., Inc., dba AAA Landscape. The contract is valid through March 31, 2025. The city has a current agreement with the City of Mesa allowing for cooperative use of their contracts. Staff recommends the cooperative use of this contract because of competitive pricing and the variety of services provided.

Financial Implications:

Funding will come from the Existing Athletic Field Improvements capital program.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 401.4580.6210.6PR655 General Government Capital Projects Existing Athletic Field Improvemen $149,250.70 Y

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