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ITEM  27 City Council Memorandum      Public Works & Utilities  Memo No. CP24-147         Date: May 6, 2024 To: Mayor and Council Thru: Joshua H. Wright, City Manager Andy Bass, Deputy City Manager John Knudson, Public Works and Utilities Director Daniel Haskins, Capital Projects Division Manager From: Vivianna Barrientes, Engineering Project Manager Subject: Professional Services Agreement No. ST2009.451, Amendment No. 2, with Ritoch-Powell & Associates Consulting Engineers, Inc., for the Dobson Road Improvements at Intel Driveways #1 and #4 Construction Management Services

Proposed Motion:

Move City Council award Professional Services Agreement No. ST2009.451, Amendment No. 2, to Ritoch-Powell & Associates Consulting Engineers, Inc., for the Dobson Road Improvements at Intel Driveways #1 and #4 Construction Management Services, increasing the agreement amount by $24,815.

Background/Discussion:

On March 15, 2022, the city approved Task Order No. ST2009.451, for construction management services, with Ritoch-Powell & Associates Consulting Engineers, Inc., for improvements along Dobson Road from Price Road to the Chaparral Way intersection. The state, city, and Intel Corporation have entered into agreements for this project to provide increased capacity access at Driveways #1 and #4 from Dobson Road. Amendment No. 1 was solely a time extension of 150 calendar days. This Amendment No. 2 is for pre-construction assistance, construction oversight, part-time construction inspection, and project management services for the added work on the driveway at Station 86+00 and an added traffic signal mast arm at Driveway #1. An additional 134 calendar days has been added for a revised total of 515 calendar days to final completion, following the Notice to Proceed.  Pursuant to A.R.S § 42-5032.02, this project will be funded 80% by the State of Arizona and 20% by Intel Corporation.  There is no city financial commitment.

Evaluation:

The selection process was conducted in accordance with city policy and procedure and state law. On March 15, 2022, the city awarded Task Order No. ST2009.451, to Ritoch-Powell & Associates Consulting Engineers, Inc., for the Dobson Road Improvements at Intel Driveways #1 and #4 construction management services. Staff reviewed the scope of work, billing rates, and total fee for the project and determined them to be reasonable.

Financial Implications:

This Amendment No. 2 is in the amount of $24,815, for a revised agreement amount not to exceed $112,820.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 401.3310.6517.6ST764 Capital General Fund Dobson Road Intel Driveways 24,815.00 Y

Attachments Location Map Agreement - Ritoch-Powell

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