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ITEM  28 City Council Memorandum      Public Works & Utilities  Memo No. ST24-018         Date: May 6, 2024 To: Mayor and Council Thru: Joshua H. Wright, City Manager Andy Bass, Deputy City Manager John Knudson, Public Works and Utilities Director From: John McFarland, Transportation Manager Subject: Purchase of LED Lighting

Proposed Motion:

Move City Council approve the purchase of LED Lighting, from Ameresco, utilizing the City of Tucson Contract No. 161436-01, in an amount not to exceed $570,000.

Background/Discussion:

The City of Chandler currently operates and maintains 28,515 streetlights bordering City streets. In January 2014, the city changed the streetlight standards to require more efficient LED lighting for all applications related to new capital improvement projects and residential subdivisions. Last year, conversion of the remaining 18,130 streetlights was completed. This project was previously planned to occur over eight years but was accelerated into one year due to the receipt of AZ Cares and American Rescue Plan Act (ARPA) funding. The amended AZ Cares and ARPA spending plan was approved by City Council through Resolution No. 5527 on October 14, 2021, and included projects that used one-time dollars to generate ongoing savings.   With the installation of this new lighting system, it is necessary to purchase a stock of equipment necessary for the replacement of items that may fail and are not covered under a product warranty.  This purchase agreement will pay for inventory necessary for routine operations and maintenance and will include control nodes, junction boxes, wire, and fixtures. In addition to maintenance materials, this final payment will compensate the contractor for additional work that was not clearly defined in the original contract document but necessary to properly complete the project. This work included installation of several additional fixtures and re-installation of certain fixtures that were incorrectly sized for the road type.

Evaluation:

The City of Tucson competitively solicited and awarded a contract to Ameresco for energy performance contracting services. The city has a current agreement with the City of Tucson allowing for the cooperative use of its contracts. Staff recommends the cooperative use of this contract because of the large buying power of Ameresco and their offer of competitive pricing. The City of Tucson contract is valid through October 19, 2026.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 401.3310.6419.0.6ST705 Capital General Fund LED Streetlight Upgrade/Conversion $570,000 Y

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