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ITEM 11
City Council Memorandum Facilities and Fleet Memo No.
N/A
Date:
June 21, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, Acting City Manager
Debra Stapleton, Assistant City Manager
From:
Mike Hollingsworth, Facilities & Fleet Manager
Subject:
Agreement No. BF6-910-3566, Amendment No. 3, with Arizona Elevator Solutions, Inc., for Elevator Maintenance Repair and Service
Proposed Motion:
Move City Council approve Agreement No. BF6-910-3566, Amendment No. 3, with Arizona Elevator Solutions, Inc., for elevator maintenance repair and service, increasing the spending limit by $250,000, for a revised amount not to exceed $315,150, for the existing term ending August 31, 2021.
Background/Discussion:
Building and Facilities is responsible for the repair and maintenance of twenty-six (26) elevators located in eighteen (18) buildings. These elevators require monthly inspections and maintenance to keep them safe and performing to their optimum level. This contract will provide for repairs to elevators as needed. In addition, this contract will provide for planned capital improvements to those elevators needing major repair or refurbishment. Elevator capital improvement projects considered for FY 2021/22 are the Main Library and Main Police Department buildings. All technicians are factory trained on all elevators manufactures currently found in City buildings.
Evaluation:
On August 19, 2015, the City approved an agreement with Arizona Elevator Solutions, Inc., for elevator maintenance repair and service, for a two-year term, with the option of up to two (2) two-year extensions. City Council approved agreement extensions from September 1, 2017, through August 31, 2019, and September 1, 2019, through August 31, 2021. The current term of the agreement is still in effect, however, staff is requesting an increase to the spending limit that was previously approved. All other terms of the original agreement remain unchanged.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.3200.5410
General Fund
N/A
$65,000
N
401.3210.6210.6BF628
General Government Capital Projects
Existing City Building Renovations
$185,000
Y
Attachments
BF6-910-3566 Elevator Maintenance Amendment Three
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