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ITEM 19
City Council Memorandum Management Services Memo No.
N/A
Date:
June 24, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, Acting City Manager
Dawn Lang, Management Services Director
From:
Jon Sherrill, Environmental Program Manager
Subject:
Agreement No. MS1-926-4312 for Emergency Environmental Response and Remediation
Proposed Motion:
Move that City Council award Agreement No. MS1-926-4312 to Emergency Environmental Services; GrayMar Environmental Services, Inc.; and Kary Environmental Services for emergency environmental response and remediation services, in a combined amount not to exceed $150,000, for the period of July 1, 2021, through June 30, 2022.
Background/Discussion:
The Environmental Management Division of the Management Services Department manages emergency response and clean-up of chemical releases to the environment on City-owned property. The Uninsured Liability (Environmental Liability) Fund was established to fund such emergency responses and clean-up activities. While Chandler has been fortunate not to have an excessive number of these chemical releases from its operations or into its streets, chemical use and transportation release risk require that the City be able to respond quickly when such incidents occur. These contractors would be mobilized and managed by Environmental Management staff in such emergencies.
These contracts will provide services for the City of Chandler Police Department, which regularly responds to emergency events in City rights of way, where at some events, spills and releases of bio-hazardous material occur. These events are emergency scenes with clean-up including traffic incidents, crime scenes, and high traffic areas of Police Facilities.
These contracts will also provide services for assistance in contamination clean-up, and hazardous waste characterization, packaging, transporting and disposal of waste generated by the City as part of normal operations. These hazardous waste activities are heavily regulated and require specialized training, equipment, and licensing to perform these tasks.
The combined amount of these agreements will not exceed $150,000 in overall spend annually, and contractors will be utilized based on availability and expertise, depending on the type of response.
Evaluation:
On April 6, 2021, City staff issued Request for Proposal (RFP) No. MS1-926-4312 for emergency environmental response and remediation services. A notification was sent to all registered vendors. Three proposals were received from the following offerers:
Emergency Environmental Services
GrayMar Environmental Services, Inc.
Kary Environmental Services
The Evaluation Committee reviewed the proposals and recommends award to all responders; Emergency Environmental Services; GrayMar Environmental Services, Inc.; and Kary Environmental Services to allow for adequate coverage and timely response to incidents.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
738.1266.5219
Uninsured Liability Fund
N/A
$150,000
N
Attachments
Agreement_Kary
Agreement_GrayMar
Agreement_EES
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