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ITEM 11
City Council Memorandum Facilities and Fleet Memo No.
N/A
Date:
June 24, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, Acting City Manager
Debra Stapleton, Assistant City Manager
From:
Mike Hollingsworth, Facilities & Fleet Manager
Subject:
Agreement No. FS2-928-4310, Auto Body Repair Service
Proposed Motion:
Move City Council approve Agreement No. FS2-928-4310, with Allard Collision, LLC, and Arizona Truck and Coach, LLC, for auto body repair service, in a combined amount not to exceed $250,000, for the period of July 1, 2021, through June 30, 2022, with the option of up to four one-year extensions.
Background/Discussion:
Body repairs and painting services are important facets of automotive repair and maintenance. These services repair collision damage caused by third parties and employees, as well as maintain the safe operation and appearance of the City’s fleet. Modern vehicle bodies require advanced shop equipment, specialized fabrication, and technical skills due to the use of advanced materials and components.
Evaluation:
On March 12, 2021, City Staff issued Request for Proposal No. FS2-928-4310 for auto body repair service. Notification was sent to all registered vendors. Four proposals were received from the following offerors:
Ace Auto Collision, Inc.
Allard Collision, LLC
Arizona Truck and Coach, LLC
Autobahn Collision, LLC
The Evaluation Committee assessed each of the proposals and recommends the contract award to Allard Collision, LLC, and Arizona Truck and Coach, LLC. Both submitted the most advantageous proposals to the City in accordance with the evaluation criteria.
The term of this Agreement is one year, July 1, 2021 through June 30, 2022, with the option of up to four one-year extensions.
Financial Implications:
Funds for auto body repair service will come from Insured Liability Claims/Self-Insurance.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
737.1311.5414.0.0.0
Insured Liability Self Insurance
N/A
$250,000
N
Attachments
Arizona Truck & Coach Agreement
Allard Agreement
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