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ITEM 7
City Council Memorandum Facilities and Fleet Memo No. N/A
Date:
June 9, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
From:
Mike Hollingsworth, Facilities & Fleet Manager
Subject:
Sole Source Purchase of Beam Global Electric Vehicle (EV) ARC 2020 Solar Powered EV Charging Stations
Proposed Motion:
Move City Council approve the sole source purchase of two Beam Global EV ARC 2020 Solar Powered EV Charging Stations in an amount not to exceed $145,350.
Background/Discussion:
As the City adds more electric vehicles to its fleet, staff have identified the need for a vehicle charging station to be installed at the City Fleet Division building at the Armstrong Yard, located near McQueen Road and Armstrong Way. There is currently no charging station at this building.
Staff evaluated and costed the engineering, design, and construction to add a permanent, fixed charging station and electrical infrastructure at this location, which was approximately $98,000. When reviewing alternative solutions, a solar-powered EV charging station option offered by Beam Global was shown to be less expensive ($70,000-$75,000) as well as portable as an off-grid solution, not relying on external power sources, and having no utility costs. Staff is requesting to purchase one unit this fiscal year to be used at the City Fleet Division building and one next fiscal year, should the Council contingency budget amendments (which also appear on this agenda) be approved, for placement at City facilities that have the greatest need.
Evaluation:
The EV ARC 2020 is the world's first and only fully-autonomous, transportable, solar-powered electric vehicle charging system. Purchase of this product is currently only available through Beam Global. Staff reviewed this as a sole source purchase based on sole source criteria. It is recommended that up to two solar-powered electric vehicle charging systems from Beam Global be approved through sole source.
Financial Implications:
Partial funding will come from General Fund, Non-Departmental Cost Center, Motor Vehicles Account, Smart Cities/Innovations Subaccount (101.1290.6310.7SMT) in the amount of $45,908. Additionally, the Fleet Division will use General Fund, Fleet Services Cost Center, Motor Vehicles Account, Smart Cities/Innovations Subaccount (101.1270.6310.7SMT) budget in the amount of $99,442 for a total of $145,350. $74,000 of the Fleet Services funding would be made available through the approval of the budget amendments included on this agenda.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.1270.6310.7SMT.0.0
General Fund
N/A
$99,442
N
101.1290.6310.7SMT.0.0
General Fund
N/A
$45,908
N
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