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ITEM 9
City Council Memorandum Information Technology Memo No. N/A
Date:
June 9, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
Sandip Dholakia, Chief Information Officer
From:
Rachelle Faherty, IT Applications Manager
Subject:
Purchase of Enterprise Asset Management (EAM) System Annual Support and Maintenance
Proposed Motion:
Move City Council approve the sole source purchase of Enterprise Asset Management (EAM) system annual support and maintenance, from CentralSquare Technologies, LLC, in the amount of $101,474, for the term of July 1, 2022, through June 30, 2023.
Background/Discussion:
Lucity is the EAM system that manages the City's service and work requests, coordinates preventative maintenance programs, and tracks City asset maintenance throughout the asset's life cycle. The City continues to expand the use of the application for other City work management functions. This system also handles citizen service requests with a web-based service request system.
The support provides access to technical assistance resources to resolve application issues and software fixes and includes application upgrades necessary to operate and keep the system current.
Evaluation:
In June 2020, Council approved an agreement with CentralSquare Technologies, LLC, for the annual support and maintenance of the EAM system. The agreement allows for support and maintenance services to be performed annually while the EAM system is in use by the City. Because the system is proprietary, the ongoing support and maintenance services are available only from CentralSquare Technologies. No other vendors are authorized to provide these services.
Financial Implications:
Funding for this agreement is contingent upon City Council adopting the FY 2022-23 budget.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.1200.5419.0.0.0
General Fund
N/A
$101,474
N
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