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ITEM 14 |
City Council Memorandum Information Technology Memo No. N/A
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Date: |
June 9, 2022 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager - CFO Sandip Dholakia, Chief Information Officer |
From: |
Rachelle Faherty, IT Applications Manager |
Subject: |
Amendment No. 3 to Agreement No. 2564 for Accela Annual Maintenance |
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Proposed Motion: |
Move City Council approve Agreement No. 2564, Amendment No. 3, with Accela, Inc., for annual maintenance, in an amount not to exceed $674,686, for a three-year period, beginning July 1, 2022, through June 30, 2025, payable on an annual basis. |
Background/Discussion: |
The Accela application is the system that manages the City's permitting and inspection services, new installations for water meters, and impact fees. The City recently expanded the use of this product to include online plan submittal and review. This application is vital to City revenues and operations and must be kept fully maintained and supported. The maintenance and support provides technical assistance, software fixes, security patches and application upgrades necessary to operate and keep this system current. |
Evaluation: |
On August 10, 2017, City Council approved Amendment No. 2 with Accela, Inc., for annual maintenance of the permitting and inspections system, for a five-year period. Accela, Inc., has agreed to extend the agreement to include the next three years, through June 2025, at the same terms, conditions and pricing. Because the system is proprietary, this maintenance is available only through Accela, Inc. No other vendors are authorized to provide these maintenance services. |
Financial Implications: |
The annual cost for each of the three years is as follows: Year One $218,281 July 1, 2022 - June 30, 2023 Year Two $224,830 July 1, 2023 - June 30, 2024 Year Three $231,575 July 1, 2024 - June 30, 2025 |
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Fiscal Impact |
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