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ITEM 17
City Council Memorandum Police Memo No. N/A
Date:
June 9, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Sean Duggan, Police Chief
From:
Doug Reed, Police Support Services Manager
Subject:
Purchase of Property and Evidence Walk-In Freezer and Installation Services
Proposed Motion:
Move City Council approve the utilization of Maricopa County Contract No. 171203, with Andrews Refrigeration, Inc., and City of Chandler Agreement No. BF8-936-3802, with Western States Fire Protection Co., for the purchase of Police Property & Evidence walk-in freezer and installation services, increasing the spending limit by $16,500.00, for a revised amount not to exceed $72,538.12.
Background/Discussion:
The purchase and installation of an additional freezer at the Police Property & Evidence facility was approved by City Council on February 24, 2022. While staff was in the purchase process, the proposal expired. The vendor was unable to extend the quote due to manufacturer price increases and volatile shipping costs. City Council approval is requested for the increased spending limit of $16,500.00 for the additional amount. The Police Property & Evidence Unit receives, stores, and disposes of items of evidence impounded by officers as allowed by law. There are certain impounded items that must be kept frozen to preserve evidence. The current evidence freezer is nearing capacity and an additional freezer is needed.
Evaluation:
On February 24, 2022, City Council approved Agreement No. BF8-936-3802, Amendment No. 3, with Western States Fire Protection Co., for fire protection services for the term of September 1, 2021, through August 2023, and the use of Maricopa County's competitively solicited and awarded Contract No. 171203 with Andrews Refrigeration, Inc., for installation services to install police property evidence freezer. Staff is requesting an increase to the spending limit that was previously approved. All other terms of the original agreement remain unchanged.
Financial Implications:
Funding for this expenditure will be paid from the City's federal AZCARES/American Rescue Plan Act (ARPA) allocation.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.2010.5818.5ARP.0.0
General Fund
N/A
$16,500.00
N
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