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ITEM 9
City Council Memorandum Facilities and Fleet Memo No. N/A
Date:
June 23, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
From:
Mike Hollingsworth, Facilities & Fleet Manager
Subject:
Agreement No. FS2-928-4310, Amendment No. 1, for Auto Body Repair Services
Proposed Motion:
Move City Council approve Agreement No. FS2-928-4310, Amendment No. 1, with Allard Collision, LLC, and Arizona Truck and Coach, LLC, for auto body repair service, in a combined amount not to exceed $250,000, for the period of July 1, 2022, through June 30, 2023.
Background/Discussion:
Body repairs and painting services are important facets of automotive repair and maintenance. These services repair collision damage as well as maintain the safe operation and appearance of the City's fleet. Modern vehicle bodies require advanced shop equipment, specialized fabrication, and technical skills due to the use of advanced materials and components.
Evaluation:
On June 21, 2021, City Council approved an agreement with Allard Collision, LLC, and Arizona Truck and Coach, LLC, for auto body repair services, for a one-year period, with the option of up to four one-year extensions. The Contractors have agreed to extend for one additional year at the same terms and conditions. Allard Collision has proposed a slight increase in its labor rates due to rising cost of wages. Staff reviewed the requested increase and finds it to be fair and reasonable based on the current market and service provided.
Staff recommends extension of this Agreement for the term of July 1, 2022, through June 30, 2023.
Financial Implications:
Funds for auto body repair service will come from Insured Liability Claims/Self-Insurance. Funding for this agreement is contingent on City Council adopting the FY 2022-23 budget.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
737.1311.5414.0.0.0
Insured Liability Self Insurance
N/A
$250,000
N
Attachments
Amendment 1 - Allard
Amendment 1 - Arizona Truck
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