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ITEM  29 City Council Memorandum      Public Works & Utilities  Memo No. CP24-151         Date: June 10, 2024 To: Mayor and Council Thru: Joshua H. Wright, City Manager Andy Bass, Deputy City Manager John Knudson, Public Works and Utilities Director Daniel Haskins, Capital Projects Division Manager From: Sandra Story, Engineering Project Manager Subject: Professional Services Agreement No. WA2103.452, Amendment No. 1, with Jacobs Engineering Group, Inc., for the Pecos Surface Water Treatment Plant SCADA Upgrades - Programming

Proposed Motion:

Move City Council award Professional Services Agreement No. WA2103.452, Amendment No.1, to Jacobs Engineering Group, Inc., for the Pecos Surface Water Treatment Plant SCADA Upgrades - Programming, increasing the agreement amount by $1,398,805.

Background/Discussion:

The PSWTP, located at 1475 East Pecos Road, was put into service in 1989 and produces drinking water for the city’s residents and businesses. The plant's automation technology, commonly called the Supervisory Control and Data Acquisition (SCADA) system, controls and monitors the PSWTP and approximately 50 remote facilities. Operational control for the water system relies heavily on automation to reliably communicate within the PSWTP and remote water facilities. Beyond system control, SCADA also captures numerous data points for system analysis and regulatory reporting. The SCADA system has approximately 3,200 inputs and outputs, otherwise known as I/O. The 2019 SCADA Master Plan identified the need to replace the outdated control system that was installed during the original plant construction with modern technologies, bringing it up to current industry standards. On August 17, 2023, City Council approved Professional Services Agreement No. WA2103.452 with Jacobs Engineering Group for the Pecos Surface Water Treatment Plant (PSWTP) SCADA Upgrades Programming Services.  Amendment No. 1 is a planned increase to the original contract and includes the programming and commissioning of the SCADA system, training for city operations staff, and development of an Electronic Operations and Maintenance Manual. An additional 726 calendar days have been added, for a revised total of 1,091 calendar days to final completion, following the Notice to Proceed.

Evaluation:

The selection process was conducted in accordance with city policy and procedure and state law for Professional Services. On August 17, 2023, City Council awarded Professional Services Agreement No. WA2103.452, to Jacobs Engineering Group, Inc., for the PSWTP SCADA Upgrades - Programming. Staff reviewed the scope of work, billing rates, and total fee for the project and determined them to be reasonable.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 601.3820.6814.6WA210 Water Bonds Water Treatment Plant Improvements $1,398,805 Y

Attachments Location Map Amendment - Jacobs Engineering

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