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ITEM  13 City Council Memorandum      Facilities and Fleet  Memo No. N/A         Date: June 10, 2024 To: Mayor and Council Thru: Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager - CFO From: Mike Hollingsworth, Facility & Fleet Services Senior Manager Subject: Agreement No. FS2-928-4310, Amendment No. 3, for Auto Body Repair Services

Proposed Motion:

Move City Council approve Agreement No. FS2-928-4310, Amendment No. 3, with Allard Collision, LLC, for auto body repair services, for an amount not to exceed $250,000, for the period of July 1, 2024, through June 30, 2025.

Background/Discussion:

Body repair and painting services are important facets of automotive repair and maintenance. These services repair collision damage as well as maintain the safe operation and appearance of the City's fleet.  Modern vehicle bodies require advanced shop equipment, specialized fabrication, and technical skills due to the use of advanced materials and components.

Evaluation:

On June 21, 2021, City Council approved an agreement with Allard Collision, LLC, for auto body repair services, for a one-year period, with the option of up to four one-year extensions. The Contractor has agreed to extend for one additional year at the same terms, conditions, and pricing.   Staff recommends extension of this Agreement for the term of July 1, 2024, through June 30, 2025.

Financial Implications:

Funds for auto body repair services will come from Insured Liability Claims/Self-Insurance. Funding for this agreement is contingent on City Council adopting the FY 2024-25 budget.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 737.1311.5414.0.0.0 Insured Liability Self Insurance N/A $250,000 N

Attachments Amendment 3 - Allard

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