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ITEM 15

City Council Memorandum Information Technology Memo No. N/A

Date:

June 12, 2025

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
Sandip Dholakia, Chief Information Officer

From:

Lisa Lapp, Chief Applications Officer

Subject:

Purchase of Oracle Annual Support and Maintenance

Proposed Motion:

Move City Council to approve the purchase of Oracle annual support and maintenance from Mythics, Inc., utilizing the Omnia Partners Contract No. R190801, in the amount of $424,970, for the period of one year, beginning August 1, 2025, through July 31, 2026.

Background/Discussion:

The city utilizes Oracle as its Enterprise Resource Planning (ERP) system, including the E-Business Suite Applications for Finance and Human Resources (HR). The application modules include HR, Self-Services HR, Financials, Payroll, Time Management, Project Costing, iExpense, iProcurement, Purchasing, and Order Management.

The city purchases maintenance and support in order to provide the system and application upgrades necessary to operate and keep Oracle modules current, as well as to access technical assistance resources needed to resolve system issues and enable software fixes. The cost of the maintenance and support is based on the number of user licenses per module needed by city employees on an annual basis.

Although the contract for replacement of the ERP system is in process, the existing ERP will need to keep operating while implementing the new system. Therefore, another year of support and maintenance is required.

Evaluation:

Region 4 ESC, on behalf of Omnia Partners, competitively solicited and awarded a contract for Oracle products and services. The city has a current agreement with Omnia Partners allowing for the cooperative use of its contracts. Oracle products and services are only available through resellers, and staff recommends the use of this contract because the city receives competitive pricing and a high level of services from Mythics, Inc.

Financial Implications:

Funding for this agreement is contingent upon City Council adopting the FY 2025-26 budget.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

101.1200.5419.0.0.0

General Fund

N/A

$424,970