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ITEM 27

City Council Memorandum Public Works & Utilities Memo No. UA25-084

Date:

June 12, 2025

To:

Mayor and Council

Thru:

Joshua H. Wright, City Manager
Andy Bass, Deputy City Manager
John Knudson, Public Works and Utilities Director

From:

Josef Kennis, Wastewater Facilities Manager

Subject:

Purchase of Flow Meters, Level Meters, and Repair Services

Proposed Motion:

Move City Council approve the purchase of flow meters, level meters, and repair services from Western Environmental Equipment Co., utilizing City of Phoenix Contract No. 4701010048, in an amount not to exceed $162,932.49.

Background/Discussion:

The Public Works & Utilities Department (PW&U) administers an ongoing Wastewater Sewer Assessment Program to evaluate, prioritize, and repair deteriorated sewer pipes and manholes within the city's collection system. The program ensures compliance with federal and state regulations and complies with the Capacity Management and Operations Maintenance Program. The use of flow monitoring units, installed in manholes, will enable PW&U staff to evaluate existing capacity to guide future development.

This request is for an amendment to an existing purchase order with Western Environmental Equipment Co., to purchase two additional flow monitoring units. This action will increase the total number of flow monitoring units that the city has for the collection system to five.

Evaluation:

The City of Phoenix competitively solicited and awarded a contract for flow meters, level meters, and repair services to Western Environmental Equipment Co. The city has a current agreement with the City of Phoenix allowing for the cooperative use of the contract. Staff recommends use of this contract because of competitive pricing and quality customer service. The City of Phoenix contract is valid through August 15, 2029.

Financial Implications:

To date, the department has spent $99,360 in fiscal year 2024-2025 under an existing purchase order. An additional $63,572.49 is required to cover equipment costs through the end of the fiscal year due to additional needs.

Fiscal Impact

Account No.

Fund Name

Program Name

Dollar Amount

CIP Funded Y/N

615.3910.6817.0000.6WW266.0

Wastewater Capital

Sewer Assessment and Rehabilitation

$63,572.49