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ITEM 2
City Council Memorandum City Manager's Office Memo No. N/A
Date:
July 20, 2023
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
From:
Steven Turner, Sustainability & Performance Officer
Subject:
Agreement No. CM3-290-4552, with Ameresco, Inc., for Solar Installations at Various City Facilities
Proposed Motion:
Move City Council approve Agreement No. CM3-290-4552, with Ameresco, Inc., for solar installations at various City facilities, in an amount not to exceed $22,500.
Background/Discussion:
The 2023-2025 Council Strategic Framework outlines the need to find new, smart, and sustainable solutions to help reduce energy costs. The City is looking to further its investment in producing energy through solar while reducing energy consumption throughout City facilities. The goal of this agreement is to identify the most cost-effective solar energy solution at various City facilities.
Currently, the City has six solar arrays near City Hall. Each array was installed between 2012 and 2015. City facilities with solar panels are outlined below:
City Hall (Parking Garage/Neighborhood Resources Building) - 226 S. Washington Street
Municipal Court – 200 E. Chicago Street
Police Main – 250 E. Chicago Street
Downtown Library – 22 S. Delaware Street
Police Property & Evidence – 576 W. Pecos Road
Tumbleweed Recreation Center – 745 E. Germann Road
The City is looking to expand its solar production to several new sites through ground-mounted, roof-mounted, and/or solar-covered parking options. Ground-mounted and roof-mounted options are the most cost-effective, while the solar-covered parking provides an amenity to City staff and the public. The City and Ameresco will work together to evaluate approximately 25 candidate facilities to determine feasibility for solar installation in accordance with the project development scope of work listed below. Each potential site will be evaluated to address acceptable solar array locations, utility savings, and the most cost-effective ownership solution.
First phase deliverables include:
1. Site visits to discuss and inspect proposed photovoltaic (PV) locations, point(s) of interconnection, and existing electrical system infrastructure.
2. Completion of preliminary site layouts and helioscope studies, including updated PV system equipment site plan, PV sizing, and major equipment (modules, inverters, transformers and/or switchgear) locations.
3. Provide estimated PV production and consumption offset percentage.
4. Provide estimated Engineer, Procure and Construct (EPC) portfolio pricing and savings, including any estimated direct pay benefits to the City from the Inflation Reduction Act of 2022.
5. Recommend appropriate ownership and pricing models.
6. Provide estimated Solar Services Agreement (SSA) portfolio pricing and savings, if applicable.
Additionally, the vendor will perform an evaluation of the City's existing agreements for public electric vehicle charging stations and make recommendations for their sustainability or enhancement.
At the completion of the first phase, the City will select a final PV portfolio to be engineered. The facilities and locations selected will become the “firm scope of work” to be developed through the engineering deliverables in the next phase of the project. All work under both phases of the contract are to be completed within 18 months.
Evaluation:
On November 1, 2022, City staff issued Request for Proposal No. CM3-290-4552 for solar installations at various facilities. Notification was sent to all registered vendors. Ten proposals were received from the following offerors:
Ameresco, Inc.
EDPR NA DG
Enerlogics Solar
McKinstry Essention, LLC
Obodo Energy Partners, LLC
Schneider Electric Buildings Americas, Inc.
Sol Customer Solutions, LLC
SOLON Corporation
Sun Valley Solar Solutions
TotalEnergies Distributed Generation USA
The Evaluation Committee evaluated the proposals and recommends award to Ameresco, Inc., which submitted the most advantageous offer to the City in accordance with the evaluation criteria.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
401.1291.6211.0.6GG674.0
General Government Capital Projects
Sustainability Programs
$22,500
Y
Attachments
Agreement
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