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ITEM 5 |
City Council Memorandum Community Services Memo No. N/A
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Date: |
July 20, 2023 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager - CFO John Sefton, Community Services Director |
From: |
Jeffrey Larsen, Parks Operations and Maintenance Senior Manager |
Subject: |
Agreement No. PW0-745-4183, Amendment No. 5, with M.R. Tanner Development and Construction, Inc., for Street Maintenance Repaving, Surface Seal, and Repair Services |
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Proposed Motion: |
Move City Council approve Agreement No. PW0-745-4183, Amendment No. 5, with M.R. Tanner Development and Construction, Inc., for street maintenance repaving, surface seal, and repair services, increasing the spending limit by $1,297,021. |
Background/Discussion: |
The Park Operations Division has identified the need to replace the asphalt at three aging parking lots in FY 2023-24 (Arrowhead Aquatic Center North parking lot, Snedigar West parking lot, and Paseo Vista parking lot), all of which are past their asphalt life expectancy. These replacement projects will improve safety and functionality at these popular recreation sites, and the conditions necessitate replacement prior to the completion of the recently-initiated citywide parking lot condition assessment. The contractor will provide all necessary transportation, supervision, labor, licenses, tools, equipment, services, and expertise to mill out the existing asphalt and replace it with new asphalt and stripe/paint the lines for the parking stalls. |
Evaluation: |
On April 23, 2020, City Council approved an agreement with M.R. Tanner Development and Construction, Inc., for street maintenance repaving, surface seal, and repair services, for a one-year period, with the option of up to four (4) additional one-year extensions. The agreement was renewed through April 30, 2024, and the current term is still in effect. However, to accomplish the three parking lot projects, staff is requesting an increase of $1,297,021 to the contract spending limit previously approved by City Council, for a revised total contract limit not to exceed $10,398,668.17. All other terms of the original agreement remain the same. |
Financial Implications: |
The parking lot pavement project estimated costs include Arrowhead aquatic parking lot at $168,685, Paseo Vista parking lot at $545,070, and Snedigar west parking lot at $465,355. After adding a 10% contingency to these parking lot projects, the total estimated amount is $1,297,021. This amount was planned for in the FY 2023-24 Capital Improvement Program, City Owned Parking Lot Maintenance and Resurfacing Program project 6ST777, and will be overseen by the Parks Operations Division. |
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Fiscal Impact |
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