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ITEM 6 |
City Council Memorandum Community Services Memo No. N/A
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Date: |
July 20, 2023 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Dawn Lang, Deputy City Manager - CFO John Sefton, Community Services Director |
From: |
Jeffrey Larsen, Parks Operations and Maintenance Senior Manager |
Subject: |
Agreement No. CS9-988-4086, Amendment No. 4, with Grounds Control, LLC, for City Parks Landscape Services |
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Proposed Motion: |
Move City Council approve Agreement No. CS9-988-4086, Amendment No. 4, with Grounds Control, LLC, for City parks landscape services, increasing the spending limit by $357,113.82. |
Background/Discussion: |
This full-service contract incorporates the landscape maintenance requirements for various City parks, non-parks, and facility locations administered by the Parks Operations Division. Services under this agreement consist of trash pickup, weed control, irrigation repair, mowing, tree and shrub planting/pruning, and trimming as required. The current maintenance responsibilities consist of 54 park and non-park sites, which include aquatic facilities, special use paths (Paseo Trail and Ashley Trail), City rights-of-way adjacent to public parks, certain downtown areas, ball field maintenance at Folley Park, fire stations, and training facilities. The contract requires weekly visits to each site for inspection. Maintenance standards are also set in the contract, which must be met by the contractor. If the contractor does not meet the maintenance standards, the agreement allows for corrective action to occur in a timely manner. |
Evaluation: |
On September 12, 2019, City Council approved an agreement with Grounds Control, LLC, for City parks landscape services, for a one-year period, with the option of up to four (4) one-year extensions. The contract was renewed through September 30, 2023, and the current term of this agreement is still in effect. However, staff is requesting an increase of $357,113.82 to the spending limit that was previously approved by City Council. All other terms of the original agreement remain the same. |
Financial Implications: |
The FY 2023-24 budget included planned increases for the Parks Operations Division to support this contract increase of $357,113.82. Included are increases for the main landscape contract, Folley Park landscape contract, Homestead North Park landscape maintenance, and two full-time contract irrigation technicians to provide irrigation maintenance to sites the landscape contractor currently maintains at the parks, facilities, fire stations, pools, and trails. The Fire Stations (non-park sites) landscape trees and shrubs replenishment is estimated to cost $27,320.70 and will be funded from the Parks capital improvement program (CIP) for Aging Park Landscaping Revitalization. Including the changes described above, the total revised contract amount will be $1,758,900.02. |
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Fiscal Impact |
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