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ITEM 23
City Council Memorandum Public Works & Utilities Memo No.
UA24-001
Date:
July 20, 2023
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Andy Bass, Deputy City Manager
John Knudson, Public Works and Utilities Director
From:
Cristabel Dykstra, Utilities Administrative Support Manager
Subject:
Resolution No. 5717 Approving the Application and Award of an Environmental Protection Agency Grant
Proposed Motion:
Move City Council pass and adopt Resolution No. 5717 approving the application and award of an Environmental Protection Agency (EPA) grant in the amount of $990,000 from the EPA for the City's Advanced Metering Infrastructure (AMI) Project.
Background:
The Public Works & Utilities Department is seeking authorization to submit a grant application through the EPA Community Grants Program for funds to be used towards the AMI project. The EPA is designated as the federal agency that will award and administer funds for water infrastructure projects identified as Congressionally Directed Spending and Community Project Funding, as part of the Federal Fiscal Year (FY) 2022 Consolidated Appropriations Act. With the support of Congressman Greg Stanton, the AMI project has been identified as eligible under the Congressionally Directed Spending category.
As part of the AMI project initiative, an assessment was completed in 2021 to evaluate the benefits of transition to AMI, as well as an analysis of the cost. The assessment concluded that the City would greatly benefit from AMI to improve water use and reduce water loss. AMI benefits also include eliminating the need to capture readings from remote field employees, thus reducing fuel cost and vehicle maintenance, more rapidly addressing leak detections, and providing customers the ability to view their daily water consumption. On May 25, 2023, City Council awarded a contract to Arcadis U.S., Inc., for project management support and technical advisory services related to implementation of AMI.
Discussion:
The City collects approximately 87,000 monthly water meter reads using drive-by technology known as Automated Meter Reading (AMR). The reads are collected to produce and distribute monthly bills to the City’s utility customers. This project will transition the City from AMR to AMI. AMI is an integrated system of smart meters, communication network, and data management which provides advanced, daily consumption data. The City will strategically install a network of devices known as collectors (small antennas). These collectors will be placed atop City-owned buildings, streetlight poles or traffic signal poles (at line of sight) to collect data on a continual basis. With AMI, all customers will be able to view and manage their daily water consumption data, receive leak detection alerts and water system notifications, and pay their monthly bill through a customer portal.
Financial Implications:
As part of the cost analysis identified in the assessment report that was completed in 2021, the total AMI project is estimated at $5,500,000, with $990,000 of that amount to be grant funded. The remaining amount will be funded through the Capital Improvement Program.
Attachments
Resolution No. 5717 EPA Grant
Exhibit A - EPA Grant Application
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