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ITEM 29 |
City Council Memorandum Public Works & Utilities Memo No. CP24-005
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Date: |
July 20, 2023 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Andy Bass, Deputy City Manager John Knudson, Public Works and Utilities Director Kimberly Moon, Capital Projects Manager |
From: |
Melanie Sikes, Senior Engineer |
Subject: |
Construction Manager at Risk Agreement No. WW2005.403, Change Order No. 2 – GMP3, with B&F Contracting, Inc., for the Chandler Boulevard and Dobson Road Sewer and Water Improvements |
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Proposed Motion: |
Move City Council award Construction Manager at Risk Agreement No. WW2005.403, Change Order No. 2 – GMP3, to B&F Contracting, Inc., for the Chandler Boulevard and Dobson Road Sewer and Water Improvements, in an amount not to exceed $3,818,381.51. |
Background/Discussion: |
On April 27, 2023, City Council awarded Construction Manager at Risk Agreement No. WW2005.403 to B&F Contracting, Inc., for the Chandler Boulevard and Dobson Road Sewer and Water Improvements and Change Order No. 1 – GMP2 was awarded on May 22, 2023. As part of the project, approximately 8,500 linear feet of water mains prioritized for replacement in the 2018 Water Master Plan will be replaced from west of Dobson on Chandler Boulevard east to Chippewa Place. This is the third of three related construction agreements with B&F Contracting, Inc. The agreements are presented separately due to phasing and funding availability, with two of the agreements presented as change orders with a guaranteed maximum price (GMP) to keep the project moving as quickly as possible. The change orders are therefore planned and already included in the Council-approved FY 22-23 and FY 23-24 annual budgets. The first agreement included the sewer improvements portion of the work. Change Order No. 1 – GMP2 included the replacement of water mains, valves, fire hydrants, and water services in the intersection at Dobson Road and on the north side of Chandler Boulevard from Dobson Road to Chippewa Place, including long lead water materials for the work on the south side of Chandler Boulevard. This Change Order No. 2 – GMP3 includes labor and equipment for the water improvements on the south side of Chandler Boulevard from Dobson Road to Meadows Drive, fog seal, and pavement markings that will utilize funding allocated in the FY 23-24 budget. Change Order No. 2 also adds the planned 150 calendar days to the contract time to complete this phase of the project for a revised total of 585 calendar days. The project began construction in May 2023 and continues to be anticipated to be fully complete in the fall of 2024. There will be significant impacts to the public with traffic control required to safely install and rehabilitate the sewer pipes, manholes, and water lines. No major intersection shutdowns are planned. All construction work in proximity to businesses near the Dobson Road and Chandler Boulevard intersection will be paused during the winter holiday season (November 20, 2023 - January 1, 2024). A public relations consultant retained by the City continues to work with businesses and homeowners in the affected area. |
Evaluation: |
The selection process was followed in accordance with City policy and procedure and State law. Staff recommends Agreement award to B&F Contracting, Inc., based on qualifications, relevant firm experience, team experience, project understanding, and project approach. Staff reviewed the Guaranteed Maximum Price proposal and determined it to be reasonable. |
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Fiscal Impact |
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