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ITEM 23
City Council Memorandum Information Technology Memo No.
N/A
Date:
August 12, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, Acting City Manager
Debra Stapleton, Assistant City Manager
Sandip Dholakia, Chief Information Officer
From:
Rachelle Faherty, IT Applications Manager
Subject:
Purchase of Electronic Data Management System Annual Maintenance
Proposed Motion:
Move City Council approve the purchase of electronic data management system annual maintenance, from InStream, in the amount of $61,292.
Background/Discussion:
The City has used the AppXtender product as its Enterprise Document Management System (EDMS) for more than 16 years. As the City's use of EDMS has increased, the product has expanded, which resulted in a 12% increase in the annual maintenance.
Evaluation:
Because the EDMS solution is proprietary, InStream is the only source to provide the necessary annual maintenance for this product.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.1200.5419.0.0.0
General Fund
N/A
$61,292
N
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