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ITEM 2
Public Housing Authority Commission Memorandum Neighborhood Resources Memo No.
HD21-06
Date:
August 9, 2021
To:
Public Housing Authority Commission
Thru:
Josh Wright, Acting City Manager
Debra Stapleton, Assistant City Manager
Leah Powell, Neighborhood Resources Director
From:
Amy Jacobson, Housing and Redevelopment Senior Manager
Subject:
Resolution No. HO162 Authorizing the Approval of the Write-Off of $12,638.20 in Public Housing Tenant Accounts Receivable as Uncollectible.
Proposed Motion:
Move the Public Housing Authority Commission (PHAC) pass and adopt Resolution No. HO162, authorizing the write-off of $12,638.20 in Public Housing Tenant Accounts Receivable as uncollectible.
Background:
The Department of Housing and Urban Development (HUD) requires Public Housing Authorities to write off as uncollectible the outstanding debt of former public housing residents that has not been collected within a reasonable time. The writing off of uncollectible tenant accounts receivables is a recommended accounting process.
Discussion:
The Housing and Redevelopment Division is requesting the write-off of $12,638.20 in tenant accounts. These tenants have left the public housing program owing the City of Chandler varying amounts for back rent, maintenance, and miscellaneous charges. All of the accounts have had no activity for approximately six months after having been forwarded to a collection agency in hopes that the debts could be collected. To date, no payments have been received through the collection agency on these accounts. At this time, Housing staff is requesting that the accounts be written off as uncollectible. The attachment indicates the specific balances that are designated for write off.
The $12,638.20 requested in write-offs is further categorized as follows: $10,721.21 for rent, $1,916.99 for maintenance charges, and $0 for late and miscellaneous charges. Please note that in the case of each of these accounts, the debt information has been entered into a nationwide HUD Housing Authority network. Each housing agency in the country belongs to this network and all new housing applicants are checked for debts owing as part of the program screening process. Should any of the parties on the list attempt to be housed on any federally subsidized housing program in the nation, their name and information will appear flagged and they should not be housed until the full debt is repaid to the housing agency owed the funds.
Financial Implications:
The total amount of uncollectible accounts for this write-off is $12,638.20. The current Public Housing budget includes a line item for the write-off of uncollectible accounts. The amount of this year's write-off is less than the amount written off in 2020, which was $15,257.07. Over the past twelve years, the annual amount written off has ranged from $6,000 to $32,000. All costs associated with the write-off of uncollectible tenant debt are funded by HUD.
Attachments
Resolution HO162
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