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ITEM 39
City Council Memorandum Public Works & Utilities Memo No.
CP22-009
Date:
August 12, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, Acting City Manager
Debra Stapleton, Assistant City Manager
John Knudson, Public Works and Utilities Director
Andrew Goh, Capital Projects Manager
From:
Kimberly Moon, Principal Engineer
Subject:
Professional Services Agreement No. WA2106.201, with Dick & Fritsche Design Group, Inc., for the Pecos Surface Water Treatment Plant Laboratory and Administration Building HVAC Renovations Design Services
Proposed Motion:
Move City Council award Professional Services Agreement No. WA2106.201 to Dick & Fritsche Design Group, Inc., for the Pecos Surface Water Treatment Plant Laboratory and Administration Building HVAC Renovations Design Services, in an amount not to exceed $375,889.
Background/Discussion:
The Pecos Surface Water Treatment Plant (SWTP), located at 1475 East Pecos Road, was put into service in 1989, with its last expansion completed in 2006. Three divisions of the Public Works & Utilities Department, including the City’s Arizona State-certified water and wastewater quality laboratory, are located in the SWTP administration building. This lab is responsible for receiving, processing, and archiving results for thousands of water quality samples annually to keep the City in compliance with State and Federal water quality regulations.
Recently, several studies assessed the condition of the heating, ventilation, and air conditioning (HVAC) systems at the SWTP administration building and lab. The lab interior is original to the SWTP construction in 1989 and was found to be lacking sufficient air turn-over capacity to permit the safe and efficient processing of samples. Additionally, it was discovered the layout of the lab is not able to support future equipment space needs. The HVAC system is also original to 1989, and the systems have reached the end of their useful service life. Currently, heating is not available to a large portion of the administration building due to a failure of the boiler system. The boiler failure is severe enough to make the unit non-repairable and in need of replacement.
The project scope of work consists of architectural design services, including plans, specifications, and permitting for renovating the SWTP administration building and lab HVAC systems. The contract completion time is 300 calendar days following Notice to Proceed.
Evaluation:
The selection process was conducted in accordance with City policy and procedure and State law. This project is being performed under the On-Call Consultant Pre-Qualified List for Architectural Services. Staff recommends approval of this agreement with Dick & Fritsche Design Group, Inc., based on qualifications, relevant firm experience, team experience, project understanding, and project approach.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
601.3820.6814.6WA210
Water Bonds
Water Treatment Plant Improvements
$375,889
Y
Attachments
Location Map
Agreement - Dick & Fritsche Design Group
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