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ITEM 4
City Council Memorandum Communications and Public Affairs Memo No.
N/A
Date:
August 23, 2021
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Matthew Burdick, Communications and Public Affairs Director
From:
Matt Burdick, Communications and Public Affairs Director
Subject:
Sole Source Purchase of Audio/Video Upgrades to Council Chambers and City Hall Courtyard
Proposed Motion:
Move City Council approve the sole source purchase of audio/video upgrades to Council Chambers and City Hall Courtyard from Technology Providers, Inc., in the amount of $95,603.
Background/Discussion:
This purchase will replace the two plasma television audience displays in the Council Chambers with liquid-crystal-display televisions widely available in the marketplace. To better accommodate overflow attendance at City Council meetings, the current audience displays in the Council Chambers lobby will be replaced with larger displays and new amplified speakers will be installed in the City Hall Courtyard. The document camera in the Council Chambers will be replaced to improve viewing of documents from the podium during City Council meetings. The television displays in the green room and video production area also will be replaced. Completing the Council Chambers audio/video updates with modern technology will prevent further deterioration of the displays and ensure compliance with open meeting laws.
Evaluation:
Technology Providers, Inc. was the company who originally designed, installed and programmed the audio/video system in the Council Chambers and the City Hall Courtyard. They have been the only ones who have maintained and upgraded the system since the original installation. They have the unique knowledge specific to the City's system and therefore are the only source that can perform the upgrades. Staff has reviewed the proposal and found it to be fair and reasonable.
Financial Implications:
The purchase is funded through a one-time decision package approved in the Communications and Public Affairs cost center.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.1071.0000.6314.0.0.0
General Fund
Video Production
$95,603
N
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