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ITEM 26
City Council Memorandum Information Technology Memo No. N/A
Date:
August 15, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
Sandip Dholakia, Chief Information Officer
From:
Kerstin Nold, Chief Technology Officer
Subject:
Agreement with SAR Systems, LLC, for thhe Purchase of Professional Services to Implement Position Control
Proposed Motion:
Move City Council approve the agreement with SAR Systems, LLC for the purchase of professional services to implement Position Control, from SAR Systems, LLC, in the amount of $279,300.
Background/Discussion:
The current position control configuration in the City's enterprise resource planning (ERP) solution, Oracle EBS, is maintained manually, without enabling the system-provided position control functionality. In addition, it is supported by a person-based, supervisor-to-employee hierarchy which requires manual intervention each time a supervisory position is vacated. As many employees change positions throughout the year, there is an entirely manual process that must be completed outside of Oracle to track and manage budget and employee allowances tied to individuals and not maintained within the position.
The collaborative effort between the Human Resources (HR), Management Services (MS) and Information Technology (IT) departments aims to digitally transform and automate Position Control and effectively utilize Oracle EBS features to drive efficiencies, reduce manual processes and enable automated visibility and management of positions.
Evaluation:
SAR Systems, LLC, is uniquely qualified to offer these professional services due to their specific knowledge and expertise with the Position Control module of Oracle. Staff recommends the direct selection of SAR Systems, LLC, to perform this implementation.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
401.1285.5219.0.6IC125.0
General Government Capital Projects
Position Control
$279,300
Y
Attachments
4538 Agreement
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